Overview
Administrative Assistant III Jobs in Los Angeles – California – USA at Solugenix Corp
Overview:
Administrative Assistant III
West Los Angeles, CA (Onsite)
10-Month contract
Job
Solugenix is assisting a client, a prestigious and large investment management company in their search for an Administrative Assistant III. This role will be working with office services/facilities within the organization. Ideal background would be a property management background or working with office services. This is a 10-month contract opportunity based out of West Los Angeles, CA.
The level III Administrative Assistant demonstrates a thorough knowledge of the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as the first point of contact for internal and external queries.
Qualifications:
Requires 5+ years of experience with reception, client services, operations, or as an administrative assistant.”
Demonstrates initiative by identifying issues and recommending solutions.
Demonstrates effective written and oral
communication skills
with a
diverse
group of associates and senior business leaders.
Demonstrates sound judgment in resolving matters of high complexity.
Demonstrates ability to prioritize assigned work and complete it promptly.
Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.
Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.
Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel, and PowerPoint.
Demonstrates in-depth knowledge of the department’s function and applies it to work assignments.
Responsibilities:
Provides site support (reception & phone coverage, work order submissions, and management, client requests response, accounts payable submittals, and other office duties as needed).
Manage team calendars. Plans, negotiates and schedules meetings to accommodate the team. Uses discretion and judgment to determine the priority of meetings.
Reschedule existing meetings if needed to accommodate meetings with more urgency. Keep the team informed of upcoming appointments and deadlines.
Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes, and equipment as required. Meets, greets, and escorts visitors, meeting attendees, and candidates. Drafts, collects, and distributes supporting documentation. May compile minutes and distribute follow-up materials as required.
Completes business expense claims promptly and follows up on reimbursements if necessary.
Produces general correspondence, reports, and presentations. Develops appropriate formats and checks for grammar, punctuation, and spelling.
Creates and maintains lists, files, and databases to enhance efficiency and productivity.
Organizes and maintains information that may be sensitive, confidential, or technical. Audits records for discrepancies and reconciles issues as appropriate.
…
Title: Administrative Assistant III
Company: Solugenix Corp
Location: Los Angeles – California – USA
Category: Administrative/Clerical
