Overview

Administrative Assistant III Jobs in Toronto, Canada at University Health Network

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada’s top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto Western Hospital, Krembil Discovery Tower
Department: Research
Reports to: Business Manager, Research Institute
Salary Range: $ – $ per hour
Hours: hours per week
Shifts: Day
Status: Temporary Full-Time (Maternity Leave coverage 14 months)
Closing Date: August 7, 2026

Position Summary

Reporting to the Manager, Research Institute Business, Krembil Brain Institute, Schroeder Arthritis Institute and Donald K. Johnson Eye Institute, this position exercises judgment and independence to provide complex administrative support services to scientists, staff and trainees. Responsibilities include processing new hires and terminations, timekeeping, monitoring / reconciling / setting up cost centres, reconciling procurement cards, completing expense reimbursements, working with Division Heads to plan meetings, minute taking, supporting graduate courses, supporting Institute events such as the Institute seminar series and departmental and/or UHN-wide committees as required or requested.

The successful applicant will also work closely with Institute administrative staff to obtain executive signatures, liaise with Research Solutions and Services Departments to resolve issues and to complete other duties as assigned. This position is a temporary full time position (14 month contract) covering a maternity leave.

Duties

  • Applies advanced knowledge and skills to provide secretarial and administrative support services to senior professional staff.
  • Exercises moderate independent judgement and decision making, using established policies and procedures, to resolve problems.
  • Deals with confidential issues ( salary information, performance, etc.) using discretion and judgment for the lab.

    • Qualifications

  • Completion of a Community College Diploma in General or Medical Office or equivalent administration.
  • Four (4) years or more related administrative support experience.
  • Excellent verbal and written communication skills.
  • Excellent organizational and time management skills.
  • Ability to produce high quality work.
  • Ability to maintain confidentiality.
  • Ability to work independently, but also function as part of a team.
  • Ability to work well under pressure and use good judgment in assessing difficult situations.

    • Additional Information

    Why join UHN?
    In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

    • Current UHN employees must have successfully completed their…

    Title: Administrative Assistant III

    Company: University Health Network

    Location: Toronto, Canada

    Category:

     

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