Overview
Administrative Assistant III Jobs in Lincolnshire, IL at Aon Corporation
Full Job Description
Posting Description:
Administrative Assistant III
This is a full time in office role out of our Lincolnshire, IL office.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Administrative Assistant III responds promptly, thoughtfully, and effectively to work requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations. Additionally, Administrative Assistant III possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.
Create and maintain Distribution Groups
Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
Assists with overflow work from other areas of the business; provide backup support to other AAs as necessary
Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution
Research and book travel arrangements
Prepares and submits expense reports
Records time accurately and submits according to corporate guidelines
Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings
Serves as an expert resource for Aon branding
Maintains OneDrive files, databases, or SharePoint sites as applicable
Prioritizes work, makes measurable progress on assignments, and delivers quality results
Has an advanced understanding of practice/business terminology
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Actively participates in leadership meetings for follow ups and note taking when applicable
Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable
Coordinates projects and works independently
Ability to compose materials from rough notes or independent knowledge of circumstances
Acts as liaison between the executive and their colleagues, clients, and other stakeholders
Strategic, solves problems, and establishes procedures that result in process improvements
Acts as a subject matter expert for internal tools and resources
Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums
This list is not all-inclusive; other tasks may vary based on business need
How this opportunity is different
The Administrative Assistant II…
Title: Administrative Assistant III
Company: Aon Corporation
Location: Lincolnshire, IL
Category:
