Overview
Administrative Assistant III Jobs in Philadelphia, PA at Community College of Philadelphia
Department
Court Services
Location
Law & Justice Building
Position Type
FT Employee
Salary
Date
2025.04.16
Description
Administrative Specialist IV – Court Services
Starting Pay Range: $21.5643 – $23.7288 per hour
Schedule: Monday–Friday | 8:30 AM–4:30 PM
Location: McLean County Court Services
Are you highly organized, calm under pressure, and ready to be the go-to person in a fast-paced environment? McLean County Court Services is looking for a motivated and detail-oriented Administrative Specialist IV to serve as a vital link between probation clients, probation officers, and court operations. In this role, you’ll do more than answer phones—you’ll be an integral part of helping individuals navigate the criminal justice system and keeping our office running smoothly.
What You’ll Do
Be the face of Court Services at the front desk—greeting clients, answering inquiries, and connecting them with the right people.
Assist in the management of a caseload of over 850 court supervision and conditional discharge cases, including completing intakes and verifying community service.
Process, organize, and maintain court documents and confidential records with precision and care.
Provide key administrative support to staff and officers—handling correspondence, generating reports, processing payroll and billings, and more.
Become the go-to expert for filing systems, office technology, and internal processes.
Support probation officers and collaborate with other county departments and external agencies.
Keep things running behind the scenes with tasks like ordering supplies, handling timekeeping, and maintaining databases.
What You Bring to the Table
A high school diploma (or equivalent).
Experience using Microsoft Office, especially Word and Excel.
Strong keyboarding skills (45+ WPM) and excellent attention to detail.
A talent for communicating clearly and professionally—both in writing and in person.
The ability to multitask, stay organized, and handle confidential information with discretion.
A calm, helpful demeanor when interacting with the public—even in stressful situations.
What We Offer
A stable Monday–Friday schedule with no nights or weekends.
The opportunity to work in public service, supporting meaningful change in our community.
A collaborative environment where your work is valued and makes a real impact.
A safe and professional workspace with great coworkers and opportunities for growth.
A comprehensive benefits package:
Medical, Dental and Vision Insurance
Medical Member Rewards Program
Health Savings Account (HSA)
Flex Spending Account (FSA)
Dependent Spending Account (DSA)
Supplemental Insurance: Life, Critical Illness and Accident
County provided Life Insurance
Illinois Municipal Retirement Fund (IMRF Pension)
Paid time off: vacation days, personal days, sick days, holidays
Identity Protection
Charitable Giving
Employee Assistance Program
Full salary range: $21.5643 – $33.4245
About McLean County Government
McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community.
To learn more about McLean County Government and career opportunities, please visit https://mcleancountyil.gov/.
How to Apply
Join Us in Making a Difference!
If applying through a third party job board, please fill out an application via McLean County Government’s Job Board located at https://www.mcleancountyil.gov/2068/Jobs
Confidentiality of your application is maintained upon request.
McLean County Government is proud to be an Equal Opportunity Employer.
Exempt : No
Type : FT Employee
Department : Court Services
Location : 5
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Title: Administrative Assistant III
Company: Community College of Philadelphia
Location: Philadelphia, PA
