Overview
Administrative Assistant III-STAPA Jobs in Baltimore, MD at Faculty Physicians Inc.
At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli PC immediately seeks a candidate to fill a full-time position as an Office Services Coordinator in the Atlanta office.
CORE RESPONSIBILITIES
Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers and documented Standard Operating Procedures
Act as first point of contact for Office Services
Maintain highest levels of customer service to all Office Services end users
Coordinate delivery of USPS mail to and from post office
Receive, record and distribute parcels, using appropriate equipment
Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
Meter outgoing U.S. Mail, including certified mailers and parcels
Prepare Federal Express/UPS, including inter-office, packages and coordinate delivery with appropriate vendor
Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
Perform CD burning
Prepare binding projects
Prepare notebook projects
Hole punch documents
Produce large document print and scanning jobs as may be required
Produce oversize/wide format copies as may be required
Provide assistance and information to casual users regarding walk-up copier function
Route incoming faxes
Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
Maintain appropriate levels of office supplies in centralized locations throughout office
Proficient in Microsoft programs Word, Excel, PowerPoint & Outlook, and other firm systems as needed
Serve as a back-up to the hospitality department, as needed
Other duties as assigned
REQUIREMENTS:
Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.
2 + years of experience working in office services, law firm experience preferred.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
Experience
Required
2 year(s): Experience working in office services. Law firm experience preferred.
Behaviors
Preferred
Team Player: Works well as a member of a group
Loyal: Shows firm and constant support to a cause
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
Self-Starter: Inspired to perform without outside help
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Administrative Assistant III-STAPA
Company: Faculty Physicians Inc.
Location: Baltimore, MD
