Overview
Administrative Assistant (Internal Hennepin County applicants only) Jobs in Minneapolis, MN at Hennepin County
Title: Administrative Assistant (Internal Hennepin County applicants only)
Company: Hennepin County
Location: Minneapolis, MN
Description
The Environment and Energy department is seeking an Administrative Assistant. This position will provide administrative support to department staff by processing contracts, managing accounts payable and purchasing needs, and creating, updating, and maintaining trainings and staff resources.
Location and hours:
This position is hybrid and will be performed both on-site at the 625 Building located at 625 4th Ave S, Minneapolis, MN 55415 and remote as job duties require. Work hours will be Monday through Friday, 8 a.m. – 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.
About The Position Type
This is a full-time, benefit earning position.
You must be a current regular or probationary employee of Hennepin County to apply for this position.
Note: Limited duration employees are not eligible.
This position is internally classified as an Administrative Assistant.
Click here to view the job classification specification.
In This Position, You Will
- Lead a variety of department administrative functions, including serving as the department wellness coordinator, SharePoint site owner, and E-Learning coordinator.
- Manage the Environment and Energy Director’s calendar.
- Support accounts payable purchase orders, requisitions, and payments in AP Imaging.
- Support direct pay payments, offer to perform services contracts, Staples ordering, and serve as a department purchase card holder.
- Review, monitor, and enter contracts in APEX.
- Evaluate and improve administrative processes.
- Complete other duties as assigned.
Need to have:
- One of the following:
- Four or more years of experience i n general administrative work related to the management of departmental/organizational operations or in a specialty area appropriate to the position.
- Bachelor's degree in public administration, business administration, or other field appropriate to the position.
Nice To have:
- Experience:
- Providing business and technical support to staff.
- Developing, implementing, and administering training to staff.
- Assisting with budget analysis and preparation.
- Drafting and developing plans for program modifications and implementation.
- Using Microsoft Office Suite and/or other similar applications to create reports, spreadsheets, presentations, etc.
- Modifying and updating SharePoint sites.
- Processing purchase requisitions, purchase orders and payments in AP Imaging.
- Creating contracts in APEX.
- Ability to:
- Establish and maintain effective working relationships with internal and external customers.
- Perform general administrative work.
- Effectively communicate verbally and in writing.
- Collaborate and contribute as a member of committees and task forces.
- Knowledge of:
- Administrative principles and practices relating to the management of department operations.
- Various training techniques.
About The Department
The Environment and Energy department protects and preserves the environment to enhance the quality of life for current and future generations. We engage communities to develop and enact sustainable solutions. We focus on reducing and responsibly managing waste, protecting and preserving ecosystems, delivering clean energy and promoting environmental stewardship.
About Hennepin County
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.
Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).
Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
Watch this video for application best practices and tips.
Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check.
If You Have Any Questions, Please Contact
Talent Acquisition division
Hennepin County Human Resources department
Submit a request at hennepin.us/ask-hr or 612-348-7855
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