Overview
Administrative Assistant (IS-0341-07) Jobs in Washington, DC at National Museum of Asian Art
**All applicants must also complete a Lexington County application on our website below**
https://www.lex-co.com/Applications/HROnline/PUBLIC/VACANCYLISTING.ASPX
Job Description:
Performs various administrative duties specific to Fleet Services such as: reception, clerical duties, customer service recordkeeping. Records actions and provides accurate transcription of minutes. Assists with purchasing and the procurement process. Maintains records of purchases. Prepares agendas and supporting material for meetings. Provides professional customer service, has organizational skills, utilizes problem solving skills and communicates effectively with supervisors, co-workers and citizens.
Essential Duties and Responsibilities:
-Maintains open purchase orders and tracks all invoices for vehicles repaired by Fleet Services. Creates purchase requisitions. Reconciles invoices and purchase order balances against Banner Financial software. Reviews and verifies all invoices against Faster Work Order database for accuracy. Produces change orders for purchase orders to add or reduce monies and forwards to appropriate department for approval. Monitors department budget accounts utilizing Banner accounting system to ensure adequate funds are available; notifies supervisor of any deficiencies. Assists with annual budget preparation and monitors accounts; prepares internal documents for procurement purposes.
-Initiates vehicle work orders for other departments. Inputs vehicle data to be used by technicians. Verify completed work orders are correct; follow up with technicians as needed. Coordinates outside repairs with vendors. Responds to customer requests for information about vehicle repairs.
-Assists vendors with billing questions and other issues; explains County procurement policies and procedures to vendors as required.
-Receives reports; follows up on maintenance problems in department; Performs general administrative duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems. Updates various information in the FASTER System. Operates a variety of equipment such as transcriber or recorder, copier, telephone, fax machine, calculator, computer and printer.
-Dispatches rotation wreckers and/or shop personnel to disabled vehicles. Monitors telephone calls and e-mails for Fire Service vehicles and Emergency Medical Service vehicle repairs on a daily basis.
-Assists with special projects as required; orders office supplies; maintains copier supplies and maintenance.
Supplemental Functions:
-Performs other similar duties as required.
Minimum Education:
Associates Degree, with one or more year of experience required; or an equivalent combination of education and experience sufficient to successfully perform the
Job Type: Full-time
Pay: $16.48 per hour
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
Monday to Friday
Ability to Relocate:
Lexington, SC 29072: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant (IS-0341-07)
Company: National Museum of Asian Art
Location: Washington, DC
