Overview
Administrative Assistant IV Jobs in Maple Grove, MN at Boston Scientific Corporation
GENERAL PURPOSE: Provide administrative support, including recordkeeping, creating and updating forms, creating and updating spreadsheets. Greet and manage walk-in traffic and field phone calls, representing the company in a professional manner.
ESSENTIAL JOB FUNCTIONS:
Creates and maintains personnel files.
Creates and updates Excel spreadsheets and other documents as required.
Files confidential and other departmental documents.
Greets employees, customers, visitors, vendors with a warm smile, with a pleasant attitude and with the utmost professional behavior.
Assist with coordination of events and meetings.
Monitors security screens and analyzes recordings as needed.
Maintains proper inventory of PPE for the front office area and places orders with Safety Team / Purchasing for replacement items.
Proofreads departmental documents as needed.
Answers phone calls with proper greeting, screens callers, and transfers appropriately.
Orders office supplies and maintains office supply inventory.
Maintain coffee station.
Active member of safety team and completes front office GEMBA walks.
Assist with printing employee badges and maintains visitor badges and logs.
Ensures lobby area is neat and clean.
Assist walk-in and candidates with online application process.
Notifies appropriate personnel of visitors.
Assists other departments as needed.
Manages incoming and outgoing letters and packages and delivers to appropriate employees.
Orders food when needed for meetings.
Ensures substitute receptionist is properly trained.
Prepares and distributes reports.
Files and maintains group training/policy records.
Updates Communication Board.
Ensures visitors and vendors follow safety, PPE, and other related plant procedures.
Assists current employees with company systems as needed
Performs other job duties as assigned.
QUALIFICATIONS:
Must be able to perform job duties with minimal supervision.
Must have demonstrated ability to communicate in writing.
Must be able to relate effectively with others at all levels of the organization.
Must be able to maintain good attendance.
Must have mathematical ability to perform calculations required by the job.
Must be computer literate including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.
Must be well-organized and able to manage time efficiently.
Must be able to multi-task and strong attention to detail
Must be able to maintain a professional demeanor at all times.
Must have a professional appearance.
Must be able to perform essential functions of this job with or without reasonable accommodation.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this position. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential job functions.
Title: Administrative Assistant IV
Company: Boston Scientific Corporation
Location: Maple Grove, MN
