Overview
Administrative Assistant – Legal Jobs in Texas at Progressive
OFFICE ADMINISTRATOR
JOB DESCRIPTION
Job Title: Office Administrator
Reports to: Minister
Status: Part time, hourly, non-exempt (30 hours /week Monday through Friday from late August to mid-June; and 15 hours per week for the summer).
First Parish in Waltham is a spirited, inclusive, liberal religious community comprising approximately 105 members and friends located in a historic building in downtown Waltham. Please visit our website to learn more about us: walthamuu dot org
POSITION SUMMARY
The Congregational Administrator is the communication hub of the church’s day-to-day operations. The Congregational Administrator is responsible for a broad variety of functions for the smooth operation of the church program with minimal guidance from the Minister. The Congregational Administrator coordinates all office functions including but not limited to: administrative and business communications, website maintenance, database management and record keeping, facilities management including supervising the facilities coordinator and all rentals, as well as administrative support for the Minister, Board of Managers and Jones Partnership Committee.
RESPONSIBILITIES
OFFICE ADMINISTRATION AND MANAGEMENT
Performs office reception and clerical duties, including but not limited to routing mail, answering phones, receiving the public, copying, filing, correspondence
Participates in team staff meetings
Orders office supplies, maintains well-organized paper and electronic records
Produces weekly Order of Service and church bulletin – editing, proofreading, copying and assembling, and also distributes via email with Zoom instructions for online attendees
Scans and submits invoices to be paid and timesheet information to the church’s accounting firm
Manages church calendars, including zoom calendar, and coordinates room reservations
Maintains congregational awareness of security and fire alarm systems, key management policy, and emergency plans
COMMUNICATIONS
Edits and produces weekly electronic newsletter and updates church website
Maintains the church’s membership database and supports Membership Committee members in tracking and contacting members and newcomers
Updates the Parish membership directory electronically on a regular basis
FACILITIES MANAGEMENT
Manages rentals: prepares contracts, provides access and communicates usage policies, and tracks payments. Acts as liaison to long-term tenants
Programs the electronic front door to ensure that access to the building meets the needs of renters and congregants
Programs the heat and /or air conditioning to ensure the comfort of those using the building as a meeting place
Acts as the church liaison for one-off renters, and follows the booking procedures to facilitate communication with the other staff and congregants involved in supporting the rentals
Supervises and acts as a resource to part-time Facilities Coordinator
LEADERSHIP SUPPORT
Provides administrative support to the minister, staff team, and members of the Board as needed
Coordinates and produces the First Parish Annual Report
WORK SCHEDULE
30 hours per week, Monday through Friday from late August to mid-June (42 weeks); and 15 hours per week for the remaining summer weeks. There is some flexibility in scheduled hours.
QUALIFICATIONS
Excellent written and oral communication skills and organizational skills
Proficiency with MS Office – Word and Excel; Google applications – drive, docs, sheets; database software; internet-based tools including content management software; security management; ability and motivation to learn new software and processes
Knowledge of Zoom
Basic troubleshooting skills with office machines and computer issues
Experience in vendor relations, equipment contracts, ordering and maintaining office supplies
Knowledge of basic building operations
Preferred:
Associate’s or higher college degree
Five years minimum experience in office management in a church or small non-profit organization
CORE COMPETENCIES
Maturity, flexibility, good judgment, and ability to learn
Detail-oriented, prompt on follow-up and follow-through
Skilled in managing multiple priorities while maintaining attention to detail
Ability to work effectively in a collaborative environment with staff and volunteers
Ability to maintain confidentiality
Ability to maintain appropriate boundaries with members of the congregation
Strong leadership abilities and initiative
Friendly, hospitable, helpful presence by phone and in person
PHYSICAL REQUIREMENTS
The physical demands listed here are representative of those that must be met by the employee to
successfully perform the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.
Minimal physical effort is generally required to perform duties under typical office conditions. The employee is frequently required to sit, speak and hear, and use hands to operate equipment. Vision requirements include the ability to read routine and complex documents and use a computer. Requires regularly carrying materials up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.
Work is performed in busy office conditions, with regular interruptions to respond to requests for information or service. Workload is subject to predicted seasonal fluctuations.
OTHER REQUIREMENTS
Criminal background, credit, and CORI checks will be required.
SALARY AND BENEFITS
The hiring range is from $26.00 to $28.00 per hour. The exact salary is determined by the successful candidate’s expertise and years of experience.
May enroll in the UUA term life, health, and dental insurance plans with limited level of contribution from First Parish. Available after 6 months of service: 10 vacation days per year, accrued at 10/12 or .83 days per month; 10 paid holidays; up to 5 paid sick days per employment year for personal illness or injury and illness or injury of a family or household member. After one year of service: participation in UUA retirement plan.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Job Type: Part-time
Pay: $26.00 – $28.00 per hour
Expected hours: 30 per week
Benefits:
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Schedule:
Monday to Friday
People with a criminal record are encouraged to apply
Work Location: In person
Show more
Title: Administrative Assistant – Legal
Company: Progressive
Location: Texas
