Administrative Assistant Level 2, Fire Jobs in Mississauga, Canada at City of Mississauga
Job Summary
Under the direction of the Deputy Chief, the Administrative Assistant is responsible for providing comprehensive secretarial and administrative support to the Division.
Duties and Responsibilities
Training & Recruit Program Administration
Coordinate and support training and recruit program, including creating and maintaining training records, files and onboarding documentation.
Assist with planning and delivery of recruit graduations, training and other events.
Ordering course, supplies and other materials.
Provide administrative support to section as required.
Assisting with preparing training materials developed by Training Officers.
Learning Management System (LMS) / Training Records
Record management, data entry for LMS and other systems including provincial databases.
Preparation and submission of required forms.
Payroll entry.
Customer Service
Act as a first point of contact for internal staff and external inquiries.
Provide accurate and timely responses, escalating or redirecting inquiries as required.
Office Operations
Managing internal/external mail and courier services.
Ordering and managing office and operational supplies.
Communications and memo distribution.
Division filing.
Prepare meeting materials, and record meeting minutes.
Performs other related duties as assigned.
Skills and Qualifications
Secondary school graduation with post-secondary training in secretarial/business administration and a minimum of 3 years of directly related experience, or an equivalent combination of education and experience.
Thorough knowledge of database, word processing, power point and spreadsheet software used by the corporation as well as SAP products (e.g. Concur, Fiori).
Typing speed of 45-60 words per minute (wpm) with accuracy required.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively with all levels of staff and the public, supported by strong communication and interpersonal skills and a professional telephone manner.
Hourly Rate/Salary: $ 53,354.00 – $ 71,139.00
Hours of Work: 35
Work Location:
The Garry W Morden Centre
Department/Division/Section: CMO/City Manager’s Office , CMO/Fire Division , Training and Technology
Non-Union/Union:
Fire The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.
Title: Administrative Assistant Level 2, Fire
Company: City of Mississauga
Location: Mississauga, Canada
Category:
