Overview
Administrative Assistant Level III Jobs in Stafford, VA at Dawson
POSITION TITLE: Business Support III (Full-Time Regular) (Classified)
REQUISITION #: req8065
DEPARTMENT: Comm Dev & Neighborhood Svcs
LOCATION: 281 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU)
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $45,436.00 – 68,154.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $51,000.00 – 62,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 3/25/2025.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.
Why Work For the City of Fort Collins?
Medical, dental, vision (for self, spouse, children) – eligible on the 1st of the month following date of hire
Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
Retirement + company contributions – after 6 month probation period and immediate vesting
Flexible spending: Medical expenses FSA, dependent FSA or both
Employee Assistance Program: counseling, legal, financial assistance
Life insurance, short-term and long-term disability
Wellness program, workout facilities
Employee/family onsite health clinic
Learning and development opportunities at all levels in the organization with opportunities for career mobility
Collaborative work environment
Job Summary
The City of Fort Collins is looking for a Business Support lll to join our Community Development and Neighborhood Services department. This is a full-time salaried position with the City with an anticipated hiring salary range of $51,000-$62,000 a year! The Business Support lll role is a pivotal position within our organization, aimed at providing essential assistance and coordination to various departments and teams. The role involves ensuring smooth day-to-day operations by managing administrative tasks, facilitating communication, and offering support to various departments. The mission of Community Development and Neighborhood Services is building a community that feels like home for all. The Business Support lll will provide support to internal and external customers, update tracking systems, work collaboratively with other departments, help others succeed in completing special projects, and maintain effective office systems and procedures. This position will also provide responsive customer service with a focus on the many different topics CDNS works within and being available to both internal and external customers. This opportunity is ideal for a candidate with five years of related experience or an equivalent combination of education and experience. We are looking for someone with a passion for customer service, and our community to bring their skills in organization, attention to detail and communication to the City!
Essential Duties and Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Provides responsive customer service to internal and external customers as the entry point for departmental inquiries
Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects
May compose and perform detailed editing of memos, letters, correspondences, documents, and reports
Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public
May coordinate and schedule special events, department meetings, travel schedules and reservations
Coordinates and oversees office functions and standard operating procedures
Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested
Purchases and monitors consumption of office supplies and inventory
Coordinates and administers special projects as assigned
Conducts research, compiles and prepares records or reports
Performs technical work associated with various business, financial, or budget processes within the department
Acts as liaison to other City offices
May provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening meetings
May conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing, purchase requisitions, or payroll.
Management Responsibilities
No
City Competencies
Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
Required Knowledge Skills and Abilities
Ability to work with limited supervision and exercise independent judgment
Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively
High level knowledge of standard office software, including word processing and databases, specifically Microsoft Office 365 programs such as Outlook, Word and Excel
Ability to operate more complex software for spreadsheet development
Effective oral and written communication; excellent grammar, proofreading and editing skills
Basic knowledge of accounting and financial concepts, purchasing, budget, and finance management
Ability to establish and maintain effective working relationships with citizens, customers, other agencies, City departments, and staff
Ability to take minutes as part of appointed Boards or informal internal committees or boards as assigned, including posting agendas and notices, meeting logistics, meeting minutes, and general group communications
Required Qualifications
MINIMUM
PREFERRED
High School Diploma or GED and or functionally related licenses or certificates
High school diploma or general education degree (GED)
College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees
College-level or technical course work in business, finance, marketing, communications, public relations, or office management
Experience Requirements
Minimum five years related experience; or equivalent combination of education and experience.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Certifications/Licenses/Specialized Training
Valid driver’s license.
.
Business Support III
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.
BACKGROUND CHECK REQUIRED.
Note: Some information in your application may be public information under the Colorado Open Records Act.
Title: Administrative Assistant Level III
Company: Dawson
Location: Stafford, VA
