Overview
Administrative Assistant ll Jobs in Springfield, VA at VSC Fire & Security
Salary
$76,190.40 – $114,275.20 Annually
Location
Los Angeles, CA
Job Type
Regular Employee
Job Number
2400616
Cabinet
OPERATIONS
Cost Center
3590 – CONTRACT SERVICES
Opening Date
05/13/2025
Closing Date
5/20/2025 5:00 PM Pacific
FLSA
Exempt
Bargaining Unit
Non-Contract
Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
Description
Provides complex administrative, analytical, and/or budgetary support for an assigned department.
Recruitment Timelines: Interviews are projected to be scheduled for the week of May 26, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Examples of Duties
Plans and organizes administrative functions and tasks relative to the activities or operations of a department
Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
Conducts a variety of special projects and programs related to the department
Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
Advises management and staff regarding performance and funding matters
Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
Prepares recommendations for proposed expenditures of capital funds
Prepares and submits requisitions and check requests
Processes confidential documents and maintains data
Generates correspondence, reports, and presentations
Coordinates staff to work as a team in accomplishing tasks
Coordinates activities and projects with those of other departments
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor’s Degree in Business, Public Administration, or a related field
Experience
Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience in overseeing performance of public transportation Bus Contracts
Experience in monitoring compliance with public transportation rules and regulations
Experience using customer complaint tracking systems to manage and resolve customer issues efficiently
Experience in generating and implementing financial liquidated damages
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of public administration analysis and budgeting
Data analytics
Finance and budget
Research and report preparation methods
Office practices, procedures, methods, and equipment
Mathematics and business statistics
Applicable business software applications
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Performing complex analyst functions
Business financial analysis
Planning, coordinating, and prioritizing multiple projects
Analyzing situations, identifying problems, and recommending solutions
Exercising sound judgment and creativity in making conclusions and in a stressful environment
Communicating effectively orally and in writing
Preparing comprehensive reports and correspondence
Interacting professionally with various levels of Metro employees and outside representatives
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Research, compile, and analyze complex data
Meet tight time critical deadlines
Work independently
Handle highly confidential information
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Coordinate staff to work as a team in accomplishing tasks
Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
KP
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro’s website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan – Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance – PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance – PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance – 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays – 12 days a year: New Year’s Day, Martin Luther King, Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans’ Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP) – Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date – 5 years 20 days
Beginning of 6th – 10th year 25 days
Beginning of 11th – 15th year 30 days
Beginning of 16th + years 35 days
Pension Plan – PTSC retirement plan is the Public Employees’ Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance
Public Pension Plan
457/401K Plan
Flex Spending
Paid Sick Time
Fare Media
Rideshare Subsidies
Metro One Fitness membership
For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net.
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Title: Administrative Assistant ll
Company: VSC Fire & Security
Location: Springfield, VA
