Overview
Administrative Assistant – Mandarin Speaking Jobs in Auckland, New Zealand at Global Wave Group
Title: Administrative Assistant – Mandarin Speaking
Company: Global Wave Group
Location: Auckland, New Zealand
Office Administrator – Global Wave Group
Location: Albany, Auckland (Office based)
Reports to: Administration Lead
Key Responsibilities
1.Office Management
- Manage daily office operations.
- Handle visitor reception and mail management.
- Maintain a tidy office environment and oversee the procurement of office supplies.
- Assist with business travel arrangements.
2.Administrative Support
- Assist with employee onboarding and offboarding procedures.
- Prepare and file administrative documents, contracts, and reports.
- Help organize company events, team-building activities, and holiday celebrations.
3.Attendance and Timesheet Management
- Collect and maintain daily attendance records.
- Summarize timesheets for Auckland office staff on the 1st of each month and confirm with team leaders.
- Support HR and Finance teams to ensure accuracy of attendance and payroll data.
4.Finance and Documentation Support
- Assist with reimbursements, invoice collection, and basic financial recordkeeping.
- Maintain and archive company documents and records.
5.Cross-Department Coordination
- Provide administrative support to various departments and ensure smooth internal communication.
- Complete administrative tasks assigned by management.
Essential Requirements
- Experience in administration or office support.
- Possession of a valid driver’s license.
- Strong learning ability, fresh graduates are also welcome.
- Excellent verbal and written communication skills in English and Mandarin.
- Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
- Proactive, detail-oriented, and a strong team player able to meet deadlines.
- Responsible, adaptable, and highly organized with good time management skills.
Working hours: 10:00 AM – 6:30 PM
