Overview
Administrative Assistant (Muskogee) Jobs in Muskogee, OK at Public Strategies Inc
Full Job Description
Public Strategies Overview
Public Strategies (PS) is a nationally respected consulting, project management, and marketing firm based in Oklahoma City. We provide innovative solutions for federal, state, and local clients, including project and program management, training and technical assistance, technology, event management, research and evaluation, video production, and strategic communications. We also deliver research-informed direct services to financially vulnerable Oklahomans, with a focus on strengthening families and improving employment opportunities.
We are a collaborative team of thinkers, creatives, strategists, communicators, builders, researchers, and change agents committed to touching lives, driving change, and doing good well.
Position Summary
Under the direct supervision of the Project Manager, the Administrative Specialist will provide ongoing administrative support for two center-based employment and training services, Supplemental Nutrition Assistance Program (SNAP) Employment & Training and Work Forward. While the programs are distinct in funding and participant requirements, many service components are offered jointly to program participants. As such, the Administrative Specialist will provide daily organizational and operational support to team members at all levels, create a professional and pleasing environment for clients and potential clients, and will assist in areas that contribute to the long-term success of both the program and its participants.
This person must demonstrate strong attention to detail, excellent oral and written communication skills, organization, critical thinking, and dependability. Additionally, the Administrative Specialist will contribute to Public Strategies’ mission of helping systems, organizations, and individuals reach their full potential while maximizing their impact on the public good.
Essential Job Functions
Assist with organizing, managing,and tracking program data, files, and records
Regularly conduct outreach calls with referred clients and assist with scheduling intakes and orientations
Regularly prepare materials for program and staff use
Reach out to clients and encourage their future participation
Build professional relationships with clients improving client social connections
Reach out to clients and encourage them to return and participate in program
Manage inventory and order supplies for program staff and events as needed
Provide support related to the overall management and daily operations of both programs
Perform data entry and data quality assurance checks
Support the development and maintenance of program policies and procedures and related program forms, instructions, and documentation
Support the development of required program reports and other custom reports as needed
Produce professional correspondence and documents, spreadsheets for data tracking and reporting, and presentations with quality content for delivery
Assist external agencies and the public with information, resources, and materials related to programs
Welcomes participants and guests at the front desk by greeting and directing them to appropriate place- Program specific
Prepare and replenish refreshments throughout program day- program-specific
Establish and maintain filing and record-keeping system for (program name: Urban Services) programs
Document (Urban Services) program efforts and assist with gathering and organizing…
Title: Administrative Assistant (Muskogee)
Company: Public Strategies Inc
Location: Muskogee, OK
Category:
