Overview
Administrative Assistant – Non-Food Buying Jobs in Arlington, VA at Lidl
Description:
Job Description Summary:
Coordinate the daily activities in the department. Provide general office support to the Department Chair. Coordinates the activities, recommends and initiates policies and procedures to enhance the efficiency and effectiveness of the program and to implement the Chair’s decisions. Assist students and faculty as necessary.
Duties and Responsibilities:
Manage program budget including generation of requests for disbursement, requisitions, purchase orders, and other such material as needed through the appropriate channels and initiate budgetary recommendations relative to administrative needs of the program.
Open, identify, route, and delegate or answer mail addressed to the program or to the Chair as requested. Initiate independent action relative to written communications including but not limited to memos, correspondence, and requests for supplies.
Handle routine telephone and e-mail communication for the Chair as well as provide support as needed for the full-time faculty. Maintain a calendar of standing appointments for the Chair, make appointments as necessary, and keep Director apprised of all calendar changes.
Assist faculty with preparation of course materials including development of a test item bank; collect and prepare course syllabi for printing and distribute to appropriate faculty and retain one copy of each syllabus for program files.
Liaison with the Office of Admissions Department to support the admissions process as needed.
Develop and implement plans for special events such as certificate ceremonies and receptions.
Develop and maintain program database and files for the Director and faculty, including internal student files.
Prepare all faculties hiring documentation, including Faculty Instructional Assignments and annual reviews, and communicate with the Office of the Academic Dean for salary implementation and changes as requested.
Act as liaison between college facilities agents for scheduling of classrooms, meetings, and related services.
Act as liaison with University purchasing agents in procuring and maintaining supplies and equipment for the program and distribution of supplies to appropriate faculty.
Manage travel arrangements as necessary for faculty and processes all travel expenditure documentation.
Gather data, draft reports and coordinate the production of the annual programs report and other such technical reports and papers as deemed necessary.
Attend and act as recorder at program meetings such as Academic Standing and Progress, faculty meetings, and program curriculum meetings; prepares minutes or generate any necessary documents regarding actions taken.
Refer students as necessary to proper resources for identified problems.
Supervisory Responsibilities:
Work study student
Other program support staff as needed
Skills and Abilities:
Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities
Ability to promote positive interactions between faculty, staff, students, and public
Demonstrated ability to handle privileged information in a confidential manner
Ability to read and carry out instructions
Ability to hear, understand, and carry out verbal instructions
Knowledge of proper grammar, punctuation, and spelling
Ability to perform basic mathematical calculations, including fractions, decimals, and percentages
Ability to read and write memos and correspondence in a clear concise manner
Ability to organize and prioritize workload
Ability to concentrate and tolerate interruptions by students and faculty
Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public
Skilled in typing, word processing, shorthand, or tape dictation
Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.
Education and/or Experience:
High school diploma and formal secretarial training
Associate degree preferred
Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity
Employee Status:
Regular
Exemption Status:
United States of America (Non-Exempt)
Time Type:
Full time
Job Shift:
Pay Range:
$21.55 to $27.00 hourly (non-exempt)
Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.
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Title: Administrative Assistant – Non-Food Buying
Company: Lidl
Location: Arlington, VA
