Overview
Administrative Assistant/Office Administrator Jobs in Newark, NJ at SS Professional Services LLP
Position: Administrative Assistant
Schedule: 5/2 – hybrid
Location: Brownfield, TX
Benefits: Health, Dental, Vision, Life Insurance, 401K and more
Grand Isle Shipyard (GIS) is a premier oil and gas services company providing solutions to the energy sector, specializing in offshore construction, onshore construction and production and maintenance services. With over 75 years of experience, we pride ourselves on our commitment to excellence, safety, and innovation. We are expanding our Permian based team and offering a full time Administrative Assistant in the Brownfield, Texas area. This position will initially require remote responsibilities but will transition into a hybrid/onsite role once construction of new office space is completed.
Responsibilities:
Manage incoming correspondence and phone calls to appropriate recipients
Provide assistance to internal and external customers concerning tickets, invoices, and incoming/outgoing correspondence
Manage daily tracking, monitoring and entry of all assigned tickets, invoices, purchase orders or designated assignments by Manager
Assist and support operations teams as needed
Maintain simple databases or use spreadsheets to conduct reviews of various data points
Maintain strong relationships with vendors and internal personnel to ensure efficiency and accuracy of work assignments
Collect and record hard copy paper data from the field into electronic systems
Complete special projects as assigned
Follow all company procedures and established guidelines
Requirements:
High School Diploma or GED equivalent; Bachelor’s degree in Business, Finance, Accounting, or related field preferred
1+ years of oil & gas administrative experience required;
1+ years of demonstrated Microsoft Office Suite including Excel, Word and PowerPoint a must; strong reporting skillsets required
Must be bilingual with ability to write, read and speak Spanish
Track company tickets or invoice assignments, ensure accurate data entry of, seeking approval when necessary, and report inaccuracies and variances
Adobe Software experience preferred
Excellent analytical and problem-solving skills
Ability to work effectively in a team environment as well as by self without direct supervision.
Ensure compliance with company policies and procedures at all times
Candidate must be able to work remote, in office or hybrid schedule as assigned
Candidate must reside within a 50 mile radius of Brownfield, Texas
Must be able to pass all required onboarding requirements including background check, drug screening, hair follicle, MVR
Grand Isle Shipyard (GIS) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Brownfield, TX 79316 (Required)
Ability to Relocate:
Brownfield, TX 79316: Relocate before starting work (Required)
Work Location: Hybrid remote in Brownfield, TX 79316
Title: Administrative Assistant/Office Administrator
Company: SS Professional Services LLP
Location: Newark, NJ
