Overview
Administrative Assistant, Office AVP Jobs in Kamloops – British Columbia – Canada at Thompson Rivers University
Position: Administrative Assistant, Office of the AVP Advancement
DUTIESReporting to the AVP
Advancement
, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support.
The incumbent will have initiative, be self-directed and self-motivated, acting with minimal supervision. Working in a
fast-paced environment
, the incumbent will use highly developed interpersonal, organizational and
communication skills
, to ensure the effective and efficient day-to-day operation of the office.
Major
Responsibilities:
Provide discreet and tactful service as the point of contact for the Office of the AVP
Advancement
Manage the confidential schedules of the AVP; prioritize calendar and correspondence so emergent issues are addressed in a timely manner and customer service for the Office of the AVPA is kept at a high level.
Provide confidential administrative support including managing appointments and meetings, making travel arrangements, preparing meeting materials, agendas and meeting minutes; sorting, tracking and directing correspondence; addressing enquiries; drafting correspondence; maintaining a comprehensive and efficient filing and reliable bring-forward system
Organize workflow and determine priorities in order to meet the needs and requirements of assigned area; independently and proactively resolve day-to-day problems; handle politically sensitive materials and redirect to the appropriate parties to manage
Provide confidential administrative support to the team and individuals that manage faculty donor information. Provide logistical support to the Office of the AVPA during executive searches, including securing the calendars of internal stakeholders during candidate visits, arranging campus and real estate tours, etc. Assist in conducting reference checks.
Prepare HR requisitions for AVPA approval
Reconcile purchasing cards for the AVPA and the senior team as required; reconcile reimbursements; create web requisitions.
Procure and maintain office supplies and equipment
Manage special projects with initial direction from the Associate Vice-President,
Advancement
. Take charge of assignments with little or no direction, and bring them to conclusion
External facing position with regular donor interactions requiring Prepare various reports including cheque requisitions, web requisitions, expense reports, assign financial codes, help monitor financial commitments and expenditures, prepare and review all invoices for AVPA approval. QUALIFICATIONSRequired Knowledge/
Skills:
This position requires a high degree of initiative and meticulous
attention to detail
. As well it is required that the incumbent possess a professional attitude, maturity, diplomacy, tact, discretion, confidentiality, and strong conceptual skills.
A minimum of 5-10 years of related administrative experience supporting a senior-level manager. Bachelor’s Degree
Ability to
work strategically and cooperatively with members of the university community.
Excellent
communication
and interpersonal skills.
Excellent command of the English language; outstanding ability to draft complex documents and correspondence that are clear, concise and with the appropriate tone; ability to editori…
Title: Administrative Assistant, Office AVP
Company: Thompson Rivers University
Location: Kamloops – British Columbia – Canada
Category: Administrative/Clerical
