Overview
Administrative Assistant/Office Manager Jobs in Austin, TX at Beacon Hill
Title: Administrative Assistant/Office Manager
Company: Beacon Hill
Location: Austin, TX
Our client, a leading document and workflow software provider located in Liberty Hill, TX, is seeking an Administrative Assistant to support daily office operations while assisting the President, Sales, and Support teams with scheduling, document management, communication, and administrative tasks. This role involves calendar management, customer interaction, document handling, and light bookkeeping support. The work environment is professional, fast-paced, and team-oriented, with on-site work in Liberty Hill, Texas. This is a full time contract to hire position, with the contract length being around 3 months. The hours are 8-5, and it is fully onsite.
Job Responsibilities
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Manage Outlook calendars, schedule meetings, and coordinate conference room logistics
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Support on-site and virtual meetings
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Coordinate travel arrangements, itineraries, reservations, and expense documentation
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Answer and route incoming calls and respond to routine inquiries professionally
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Receive, open, distribute, scan, and index mail and documents into the document management system
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Maintain electronic and physical filing systems and retrieve records accurately
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Prepare correspondence and basic documents with attention to formatting and detail
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Greet visitors and prepare office or conference rooms for meetings
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Maintain office supply inventory and coordinate orders and deliveries
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Provide light bookkeeping support including A/P, A/R, transactions, and reconciliation activities
Qualifications
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High school diploma or equivalent required
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1+ year of administrative, office support, or customer service experience preferred
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Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
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Strong written and verbal communication skills with professional phone etiquette
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Highly organized with strong attention to detail
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Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
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Demonstrated reliability, punctuality, and ability to work independently or on a team
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Ability to maintain confidentiality and handle sensitive information
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
