Overview
Administrative Assistant – Operational Evaluation Division Jobs in Alexandria, VA at Institute for Defense Analyses
Cash Office Administrative Assistant
Employment Type: Full Time or Part Time
Supervisor: Store Manager
Job Description
Responsibilities include performing necessary office and computer duties such as working with daily transactions, counting money, and general administrative duties. They also assist and/or perform the functions of senior cashier as needed.
Qualifications
Minimum 1-3 years of cashier or retail experience
Key Responsibilities
Complete store opening procedures including enabling and/or restarting terminals, checking suspended transactions, printing reports, counting cash for registers, and performing other opening functions on the computer
Daily money duties include collecting monies in the afternoon and counting cash, checks, change, and transactions and deposit money in bank
Fill out and file paperwork and accounting forms
File paperwork and fill out accounting forms
Maintain up-to-date knowledge of all current cash register functions and procedures
Assist cashier in problem solving as needed
General administrative duties include purchasing supplies for promotions, and store supplies from warehouse
Perform clerical functions for manager and handle petty cash
Research customer purchases and maintain return check log
Perform end of month tasks, and fill out and submit forms
Run checkouts and customer service return desk
Maintain associate attendance data and record all associate exception hours and non-scheduled days
Handle computer and equipment maintenance as needed
Train others on computer usage
Handle Farm Plan and send Farm Plan charges through Creditran to Farm Plan office
Process Interstore transfers as needed
Retail sales duties may include merchandise handling, and providing excellent customer service, etc.
Other duties as assigned by manger
Required Knowledge, Skills, and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to perform administrative tasks such as answering phones, filing, proofreading, ten-key, typing, and data entry
Proficient in Word, Excel, Outlook and Power Point, as well as knowledge of spreadsheets and database software
Excellent verbal and interpersonal communication skills
Exhibit a high level of integrity and business ethics
Excellent writing skills and the ability to clearly express self in reports, memos and other written communications
Assigning work, check work, planning, record-keeping, reporting, and training
Ability to perform general accounting, calculating, problem-solving, and reasoning
Physical Demands
Frequent physical demands include lifting up to 25 lbs., walking, standing, bending, reaching, dexterity and light grasping. Occasional physical demands include lifting up to and over 50 lbs., climbing stairs, squatting, and firmly grasping. The associate is required to talk and hear. Must be able to work required shifts including nights and weekends, and maintain attendance standards. Specific vision abilities required by this job include vision adequate for the incumbent to perform the responsibilities and functions of the job efficiently. The associate must have the manual dexterity to manually operate and use a computer/cash register and/or RF.
Work Environment and Working Conditions
Work will normally be performed inside of the store facility; however, some work may occasionally be performed outside in conditions ranging from cold below 32 degrees to heat above 100 degrees. The work environment is usually fast paced with regular deadlines and sales expectations. Extreme noise and vibrations may occasionally be experienced. Associates may be subjected to hazards such as burns, cuts, electrical, explosive, and mechanical. Due to the nature of the work, associates may be exposed atmospheric conditions such as dust fumes, odors, and poor ventilation. For the safety of our associates, all associates may be required to wear protective devices from time to time, depending on the job/task being performed.
Benefits
Part-Time and Full-Time Eligible:
Competitive match on 401K
PTO
Holidays
Birthday-off with pay
Associate discount and many other benefits
Full-Time Also Eligible:
Health insurance
Dental insurance
Vision insurance
Flexible spending accounts
Short-term and long-term disability
Company Culture and Values
At Theisen’s, our company culture is built on a foundation of respect, collaboration, and service to our communities. We believe in putting Customer First, working together as One Connected Team, and always finding ways to Give Back. These three pillars guide how we approach our work and interact with each other every day.
We are committed to fostering an inclusive and supportive environment where every associate is valued and encouraged to grow. At Theisen’s, we strive to make a positive impact on our customers, our communities, and each other, creating a workplace where hard work, dedication, and innovation are celebrated.
Theisen’s is proud to be an Equal Opportunity Employer. We do not discriminate against any associate or applicant for employment based on race, color, sex (including pregnancy), age, national origin, religion, sexual orientation, gender identity, disability, status as a veteran, or any other federal, state, or local protected class.
Title: Administrative Assistant – Operational Evaluation Division
Company: Institute for Defense Analyses
Location: Alexandria, VA
