Overview
Administrative Assistant – Operations Jobs in Gloucester, VA at Gloucester County, VA
Overview:
Join a Team That Changes Lives
For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.
Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.
At Elwyn, we take care of you while you care for others. We offer:
Generous Paid Time Off
Comprehensive Medical/Dental/Vision Benefit Packages
Earned Wage Access/On-Demand Pay
Paid On-the-Job Training
Tuition Reimbursement
Career Advancement Opportunities and Growth
Flexible Schedules
Retirement Savings Plan
Join us and be a part of something bigger. Apply today.
Responsibilities:
PRIMARY SUMMARY: To provide administrative support to Elwyn New Jersey’s Community Living Program (CLP) leadership staff in the areas of personnel, customer service, purchasing, timekeeping, vendor, and contracting activity.
DUTIES & RESPONSIBILITIES
Performs administrative duties, including but not limited to computer data entry, maintenance of daily attendance log, answering phone, file maintenance, archiving, photocopying, faxing, mailing, and customer service reports
Provides a welcoming environment; including but not limited to, answering all calls professionally and timely greeting each visitor and staff member with openness
Creates and updates records and databases with tasks including but not limited to daily census, services rendered, behavior incident reports, accident injury reports, unusual incident reports and other data as required
Orders all office supplies
Completes all administrative memos, letters, and other correspondence using the computer
Completes assigned new hire onboarding processes including the creation of Network Access Request Forms (NARFs) to ensure new hires have system and other access needed to do their jobs
Distributes new employee welcome emails introducing new hires to CLP and relevant stakeholders
Maintain all departmental and other required records in an organized manner
Provides back up support for timekeeping system changes in support of program coordinators and managers as needed
Arranges meetings by scheduling appropriate meeting times, booking rooms, and ordering refreshments as needed
Coordinates staffing schedules for the residential group homes and fills scheduled vacancies and call outs in compliance with the union contract
Creates agendas for meetings; takes notes and provides minutes as needed
Processes payment of invoices, assuring all documentation is complete, and the filing of documentation.
Coordinates the maintenance of office equipment, as needed
Works with, understands, and complies with terms and conditions of collective bargaining agreements (CBA) within a unionized environment with tasks including but not limited to adherence to scheduling procedures, processing transfers and promotions, administering disciplinary actions, adjudicating grievances, where appropriate, etc.
Maintains current state-mandated training and certifications
Follows all current policies and procedures of Elwyn New Jersey
Cooperates with Elwyn New Jersey and the State of New Jersey Department of Human Services, or any other authorized investigating body during an inspection or investigation
Performs other duties as assigned
IMMEDIATE SUPERVISOR: Directors of Operations
EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS:
High school diploma; associate degree or specialized training in administrative/office work preferred
Three (3) years’ administrative experience
Previous experience working in a non-profit, human service administrative area preferred
Previous experience working within a unionized workforce preferred
Demonstrated intermediate level of proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
Experience using a timekeeping system and the ability to handle scheduling required; experience using ADP Enterprise eTime preferred
PHYSICAL DEMANDS/ENVIRONMENTAL PROFILE: See Physical Demands Checklist below which represents the general physical demands and environment conditions to which the employee holding this position must meet, in addition to the duties and responsibilities listed above, to successfully perform the essential functions of this job. Elwyn New Jersey will engage otherwise qualified candidates for this position whose disabilities may require reasonable accommodations to enable an individual to perform the essential functions.
Equal Opportunity Employer:
Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.
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Title: Administrative Assistant – Operations
Company: Gloucester County, VA
Location: Gloucester, VA
