Overview
Administrative Assistant – Operations Jobs in Saint Charles, MO at Craftsmen Industries
Full Job Description
About Craftsmen Industries
Craftsmen Industries custom manufactures unique specialty trailers and vehicles and large format printed elements for experiential marketing and industrial solutions for brands across the industry spectrum including Boeing, PepsiCo, and Anheuser-Busch. We pride ourselves on creating our products fully in-house from initial design and engineering to fabrication and the finishing touches of graphics and paint.
Our Craftsmen team includes one subsidiary, Schantz Manufacturing. Schantz focuses on custom manufacturing of concession trailers for the fair and festival industry.
Guided by our values, we BUILD by helping bring ideas to life in a dynamic and collaborative environment and we’re looking for talented individuals to grow with us!
What Do We Offer?
Competitive compensation.
Career development opportunities.
Benefits including but not limited to Medical, Dental and Vision.
401(k) Match and Much More!
Position Title:Administrative Assistant – Operations
Location:St. Charles, MO
Position Summary:Provides administrative support to the site Operations, Quality and Customer Service departments with various administrative responsibilities. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, and the initiative to work in a sometimes-ambiguous environment.
Primary Responsibilities:
Operations/Shop Production
Assist the Operations Manager and the Shop Production department with coordinating/scheduling production activities and manage documentation related to production processes.
Proactively schedule, document, and/or communicate with Shop Supervision and their teams so employees are prepared for key meetings and deliverables ensuring smooth operations. (e.g., Shop Leadership Team Meeting, Production Team Lead Meeting, etc…)
Establish and maintain efficient workflows within the Operations department, so that routine tasks are handled promptly and allows other associates to focus their primary job duties.
Serves as primary backup administrator for hourly site IPS time keeping system.
Participate in projects to further effectiveness of the department.
Prepare and edit high-quality correspondence, communications, presentations, and other documents. (e.g., Operations Review Presentations, Manning Charts.)
Schedule and coordinate company meetings to ensure flawless communication.
Serves as a new hire onboarding companion to Shop Production employees.
Recognize as well as assist with departmental improvements. (i.e., form revisions, filing system updates, streamlining basic procedures)
Assist Shop Supervision with labor tracking.
Undertake special projects and/or assignments, as directed by management.
Other duties, as assigned.
Quality and Service Repair
Maintain, monitor, and train on Craftsmen Industries’s Quality Management Software System (Trubox).
Monitor scheduled actions, open /close warranty orders and open/close customer service orders.
Assist with revising documents, uploading, and maintaining documents.
Prepare/update documents and product manuals.
Learn and cross train in Quality System Requirements.
Assist with customer service phone inquiries and correspondence, as needed.
Serve as back up to front desk attendant and office coordinator, as needed.
Required Skills:
High school diploma with 2 + years of administrative, customer service and/or human re…
Title: Administrative Assistant – Operations
Company: Craftsmen Industries
Location: Saint Charles, MO
Category:
