Overview
Administrative Assistant/Operations Associate – Bank/Finance Jobs in Toronto, Canada at Collabera
Position: Administrative Assistant/ Operations Associate – Bank/Finance
Overview
Are you a detail-oriented skilled with a passion for operational excellence? We are seeking an Operations Administrator to drive efficiency and support across our global organization. In this role, you’ll manage critical administrative functions—from employee lifecycle activities to governance compliance—while enabling our team to focus on strategic priorities.
This is an ideal opportunity for a proactive, organized self-starter who thrives in a fast-paced, cross-functional environment and takes pride in delivering seamless operational support.
Core Operations & Administration
- Execute on and offboarding activities for employees and consultants worldwide, including IT system access provisioning and management.
- Maintain and administer 30+ email distribution lists.
- Provide office administration support including laptop/locker assignments, physical access clearances, and building maintenance coordination.
- Evaluate operational practices and recommend process improvements.
Governance & Compliance
- Enable/disable auditor access to audit tools and systems.
- Prepare monthly reporting on annual independence attestation completions for staff globally (employees, contractors, and guest auditors).
- Review, validate, and process invoices.
- Maintain strict confidentiality on sensitive compliance matters.
Rewards & Recognition Program
- Provide administrative support to the Rewards & Recognition Committee including reporting, meeting coordination, and points administration.
Additional Responsibilities
- Serve as acting office administrator during staff absences.
- Coordinate with internal departments to resolve facilities and maintenance issues.
- Manage PPE supplies and workplace upkeep.
What Do You Need to Succeed?
Must-Have
- 5+ years of administrative experience in a fast-paced environment.
- Proficiency in Microsoft Office, SharePoint, and productivity tools.
- Familiarity with AI tools or automation technology.
- Exceptional organizational and time management skills.
- High level of discretion and ability to handle confidential information.
- Strong interpersonal and written/verbal communication skills.
Nice to Have
- Post- secondary degree.
- Experience in financial institutions.
- Background in governance functions.
The expected base salary range for this position is $19 – $20 per hour, depending on experience, skills, and internal equity.
The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.
For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.
We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
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Title: Administrative Assistant/Operations Associate – Bank/Finance
Company: Collabera
Location: Toronto, Canada
Category:
