Overview
Administrative Assistant // Operations Support Specialist Jobs in Raleigh, NC at Custom Made Better
Job ID
58219
Location
Professional & Supervisory
Full/Part Time
Full-Time
Regular/Temporary
Temporary
ABOUT THIS POSITION
The Phoenix Fire Department’s Office of Emergency Management is seeking a highly qualified and dynamic Administrative Assistant II to serve as the Phoenix Urban Area Security Initiative (UASI) Program Coordinator. This position plays a key role in assisting with the programmatic and financial oversight and coordination of the Phoenix UASI Homeland Security Grant Program and related programs and activities. This position will support all phases of the grant program cycle, including application, review, funding, implementation, and monitoring. Responsibilities include conducting independent research and analysis, interpreting grant requirements, and making informed recommendations based on grant guidance.
Key duties include and are not limited to:
Assisting with the federal grant application process, including reviewing grant applications submitted by partner agencies and writing the federal grant application.
Coordinating regional stakeholder engagement, including facilitating meetings and supporting the Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) processes.
Collaborating closely with local, state, and federal partners, including grant recipients, to ensure compliance with all applicable guidelines, policies, and laws.
Supporting the overall administration, planning, reporting, and monitoring of the Phoenix UASI program to ensure successful outcomes.
The temporary position will be funded through the end of September 2025, with a possibility to be made regular in a future budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the City’s retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered ‘at-will’ and employees may be separated at any time.
IDEAL CANDIDATE
Strong research, writing, and analytical skills, with the ability to develop clear and actionable recommendations.
Demonstrated ability to build and maintain effective working relationships with internal departments, partner agencies, and government entities at all levels.
SALARY
Pay Range: $30.31 to $51.83 per hour.
Hiring Range: $30.31 to $47.01 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
for more details: Pension Information
401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
Federal Student Loan Forgiveness offered through Savi
For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Bachelor’s degree in public or business administration or a related field.
Three years of professional experience in public administration or governmental research or finance.
Other combinations of education and experience that meet the minimum requirements may be substituted.
All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions,
.
The City job description can be found here.
PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus experience with:
Serving multiple stakeholders and executive level staff (Chiefs, Directors, etc.).
Professional-level writing (grant writing, reports, etc.).
Program management.
Grant administration.
Budget and funding.
RECRUITMENT DATES
Recruitment closes June 3, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference.
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If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.
REFERENCE
Admin Asst II, JC:06040, ID# 58219, 5/30/25, USM, AW, Benefits:007
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
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Title: Administrative Assistant // Operations Support Specialist
Company: Custom Made Better
Location: Raleigh, NC
