Overview
Administrative Assistant – Part-Time Jobs in Midland, TX at Buckner International
This role is based on-site in our Charlotte, NC office 4 days a week, with 1 day per week of work from home flexibility.
Schleich USA, Inc., a trusted name in the global toy industry, is seeking an organized and results-oriented Office Administrator to keep our North American HQ office and facilities running smoothly. The ideal candidate is service-minded and professional, keen to interact with all levels of the organization as well as multiple external service providers. This role reports to the North America Director of Operations and involves both planned office-related projects and reactive maintenance as well as general office support, indirect purchasing, insurance, certification, and recordkeeping related to local or state safety compliance.
Our very competitive offerings include 6+ weeks paid time off, FREE medical/dental/vision insurance for you AND all dependents, unlimited online professional training, a casual and fun office environment, along with many other offerings like 401k, parental leave, life and AD&D insurance, employee discounts, and tuition reimbursement, etc. Not to mention the fact that you’ll be working for an international toy company, loved by kids and adults alike for nearly 90 years!
If you’ve ‘checked the boxes’ above, keep reading… and we look forward to hearing from you about the opportunity to join a global market leader in the figurine and playset business, sold in over 70 countries and charming both parents and children alike for 95 years!
Key Responsibilities
40% – Office Management
Travel & Event Coordination
Book business trips, including flights, hotels, transportation, and visa arrangements
Manage expense reports
Support the planning and execution of on-site and off-site meetings, events, and team gatherings
Meeting & Facility Support
Organize and set up meetings, including scheduling rooms, coordinating attendees, and preparing agendas
Ensure all meeting rooms are equipped and functioning (microphones, cameras, projectors, laptops, etc.)
Troubleshoot or coordinate technical support for meeting equipment as needed
Office Operations
Maintain office supplies, kitchen stock, and equipment inventory
Liaise with vendors, service providers, and building management
Ensure the office is clean, safe, and functional
Administrative Support
Support onboarding for new employees (workstation setup, badges, welcome materials)
Manage incoming/outgoing mail, deliveries, and courier services
Maintain office records and documentation
Keep the document storage for building, equipment, inspections and insurance updated
Communication & Culture
Serve as the first point of contact for office-related inquiries
Support company-wide initiatives and foster a positive workplace culture
Maintain internal communication boards or tools as needed
40% – Building Management
Project-based approach for renovations / re-modeling in the office and the warehouse
Main contact for external vendors including, but not limited to:
Alarm & Security Services
Electrician (+physical network cabling) & Pluming Services (heating / AC support)
Cleaning Services
Hospitality Services (Cafeteria)
HVAC Services
Landscaping
Main contact for Landlord
Main contact to Tenant (currently ServCon)
Main contact for building-related inspections and certifications (non-warehouse)
Ensure posting of all appropriate safety or inspection signage (non-warehouse)
Responsible for office equipment including, but not limited to:
Furniture (including workplace installations / movements)
Printers
Consumables (office and cafeteria equipment)
Creation and maintenance of site disaster recovery plan
Recordkeeping and maintenance of building or liability-related insurance, licensing, certification and local/state safety compliance
Other building or safety-related duties as assigned
20% – Indirect Purchasing
Setup and ownership of centralized purchasing accounts (Amazon, Walmart+ and others)
Vendor Setup and Maintenance in SAP
Creation and maintenance of Purchase Requisitions and Purchase Orders in SAP
Overseeing contracts of vendors related to indirect purchasing in Schleich Contract Management System
Close collaboration with Indirect Procurement Team in Germany
Qualifications
Bachelor’s degree or equivalent combination of education and experience
Minimum 2 years’ experience in an office and/or building support role with varied responsibilities similar to those listed here
Competency in MS 365 (Word, Excel, PowerPoint)
Experience in Concur travel and expense system and SAP purchasing function is a plus
Ability to collaborate effectively with internal teams to achieve project goals
Strong attention to detail and good follow-through
Patience and professionalism when communicating with internal customers and partners as well as external vendors
Schedule flexibility, including nights and weekends if an emergency maintenance or non-operating hours project arises
Ability to travel locally up to 5% (errands to pick up supplies, local trainings, etc.)
Openness to acquire facilities management or other training / certification if needed
Ability to lift and move up to 40 pounds during installation projects
Schleich is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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Title: Administrative Assistant – Part-Time
Company: Buckner International
Location: Midland, TX
