Overview
Administrative Assistant (part-time) Jobs in Bradenton, FL at Air & Heat Inc.
Administrative Support Specialist
Job Summary:
We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage 6-10 years of experience to ensure smooth operations, maintain efficient processes, and handle sensitive information with discretion.
Key Responsibilities:
Administrative Support: Provide high-level administrative assistance to ensure seamless daily operations.
Calendar & Email Management: Manage and maintain calendars, emails, and updates for management.
Confidentiality & Record-Keeping: Handle sensitive information with professionalism and maintain confidential files.
Meeting & Event Coordination:
Organize and schedule meetings, conference calls, and related logistics.
Arrange necessary equipment, prepare agendas, distribute handouts, and make reservations.
Ensure refreshments and materials are available as needed.
Office Operations:
Order office supplies and manage inventory.
Answer and direct phone calls, assisting callers with their needs.
Run office-related errands as required.
Timekeeping & Expense Management:
Prepare and enter timesheets into Oracle (preferred).
Assist plant personnel with expense statements (iExpense).
Document Preparation:
Prepare, edit, and format documents, reports, presentations, and correspondence.
Demonstrate strong proficiency in Microsoft Office Suite.
Procurement Support:
Create desktop requisitions and purchase requests.
Collaboration & Additional Support:
Support other administrative staff and plant personnel as needed.
Perform additional miscellaneous administrative duties as required.
Qualifications & Skills:
6-10 years of administrative experience in a fast-paced environment.
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information with discretion and professionalism.
Experience with Oracle time entry and iExpense (preferred).
This role requires a proactive, detail-oriented individual who thrives in a collaborative environment. If you are a highly organized professional with exceptional administrative skills, we encourage you to
Title: Administrative Assistant (part-time)
Company: Air & Heat Inc.
Location: Bradenton, FL
