Overview
Administrative Assistant: Payroll Jobs in Salt Lake City, Utah, USA at Black & McDonald Limited
Administrative Assistant:
Payroll
Salt Lake City, UT
in-office
BUILD YOUR CAREER AT BLACK & MCDONALD
Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Salt Lake team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Project Administrator is a support role based in the Salt Lake office, reporting to the Department Manager. The primary focus is to assist with project performance and ensure team success. The role involves working closely with the Admin Team, Project Managers, and Field Personnel.
Duties and responsibilities include but are not limited to:
Develop relationships with Field Personnel and Project Managers
Review field time for accuracy and follow up to correct inconsistencies
Prepare weekly payroll data in Excel and coordinate with the payroll department
Basic knowledge of Payroll processes
Create work orders in Oracle JDE as requested
Review and load equipment usage data into Oracle JDE
Update project information in Oracle JDE
Generate reports in Oracle JDE and follow up with Project Managers
Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
Communicate with vendors to obtain receipts as needed
Support Billing Personnel as needed
Perform other administrative duties as required
REQUIREMENTS
Strong organizational skills
Ability to meet deadlines
Effective communication skills
High attention to detail
Proficiency in Office 365, especially Excel
Knowledge of Oracle JDE is a plus but not required
Aptitude for learning new systems
Accountability and responsibility
Problem-solving and innovation skills
Teamwork and collaboration
Ability to multitask
Respect for others
EDUCATION & EXPERIENCE
At least 1 year of experience as a payroll administrator may substitute for formal education
DESIRED EXPERIENCE
Experience in utility or construction industries
Office administration tasks
Customer service, accuracy, and timely delivery
SKILLS AND ABILITIES
Proficiency in:
Planning and scheduling
MS Office 365, especially Excel (formulas, pivot tables, filtering, macros)
Knowledge of JDE is a plus but not essential
Ability to work collaboratively in a team environment
#J-18808-Ljbffr
Title: Administrative Assistant: Payroll
Company: Black & McDonald Limited
Location: Salt Lake City, Utah, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration)
