Overview
Administrative Assistant, People and Culture (Part-Time) Jobs in Washington, DC at CAMPAIGN FOR TOBACCO-FREE KIDS
Role Summary
The candidate will be responsible for the coordination of the day-to-day administrative activities for the Inflammation & Immunology Department including dedicated administrative support to members of senior leaders.
Also manage calendars, meeting coordination, and ensuring appropriate distribution of meeting materials. The candidate will be expected to interact appropriately with senior leaders, scientists, clinicians, academic collaborators, vendors and all visitors. The candidate will be expected to learn and execute the internal procedures of Pfizer, ensuring 100% adherence to compliance regulations, assisting with office peripherals, preparing expense reports and assisting with travel logistics as required.
The candidate will partner with other administrative staff members in a professional and team-oriented approach. The candidate will also be responsible for providing back-up support to the Operations group.
What You Will Achieve
In this role, you will:
Maintain calendars of team members; prioritize meetings, book meeting rooms, anticipate conflicts and uses diplomacy to resolve problems in advance.
Set up teleconferences, Teams, videoconference and in-person meetings for all principals and ensure all materials and technology needs are available and operational.
Make travel arrangements, provide detailed itineraries, prepare and submit expense reports and perform reconciliations.
Capture meeting minutes for scientific leaders.
Maintain and/or access departmental or company document/knowledge repositories, websites, and business systems (e.g. SharePoint), as needed. Expedite flow of work items and initiate follow-up when necessary.
Purchase and track orders for office peripherals using the appropriate Pfizer systems.
Provide backup administrative support to ensure business continuity for the I&I Operations Team.
Assist and perform ad-hoc duties for members of the broader I&I department, as needed.
Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
Here Is What You Need (Minimum Requirements)
High School Diploma or GED with at least 6 years of experience
Demonstrated planning and organizing skills
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
Excellent attention to detail and interpersonal skills
Ability to work with confidential documents and information
Strong communication and collaboration skills
Ability to carry out all office functions proficiently and complete quality work on a timely basis
Bonus Points If You Have (Preferred Requirements)
Prior experience as an Administrative Assistant supporting leadership in a global organization
Knowledge of the pharmaceutical industry and healthcare environment
Strong organizational skills and the ability to manage multiple tasks simultaneously
Proactive approach to work and the ability to initiate follow-up actions
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Occasional travel for offsite meetings
Additional Information:
Work Location Assignment: Hybrid
Last Day to Apply: May 28. 2025
The salary for this position ranges from $32.46 to $54.10 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States – Massachusetts – Cambridge location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Administrative
Show more
Title: Administrative Assistant, People and Culture (Part-Time)
Company: CAMPAIGN FOR TOBACCO-FREE KIDS
Location: Washington, DC
