Overview
Administrative Assistant (Philippines, Remote) Jobs in Philippines at GrowthAssistant
Title: Administrative Assistant (Philippines, Remote)
Company: GrowthAssistant
Location: Philippines
Who We Are
GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.
The Opportunity
We are looking for a proactive, highly organized Administrative Assistant to serve as a vital support engine for our recruiting and operations teams. This role is designed for a self-starter who thrives in fast-paced environments and takes pride in the "zero-inbox" mentality. You will work closely with our Chief of Staff and Ops Lead to manage complex ATS workflows, audit candidate data, and triage critical communication channels. If you are detail-oriented, eager to master new systems like Gem and HubSpot, and ready to ensure that no operational task slips through the cracks, you’ll be a perfect fit for our team.
What Your Day-to-Day Will Look Like
- Recruiting & ATS Management: Upload and manage jobs in Gem, process inbound applications, and ensure all candidate statuses and screen dates are updated accurately following daily client meetings.
- Database Auditing: Review historical cold outreach to relabel engaged contacts and audit "Interested" candidates to ensure they are mapped to the correct job flows and client ATS systems.
- Inbox Triage: Own and process multiple operational inboxes (TOM and Ops), prioritizing and routing requests to ensure timely team responses.
- Operational Maintenance: Update candidate scorecards, manage tasks in HubSpot, and set up Google Alerts for key target companies.
- Administrative Coordination: Support the Chief of Staff and Ops Lead with ad-hoc projects, including the administrative execution of client onboarding and offboarding.
- Data Integrity: Perform bulk candidate updates and ensure all internal records reflect real-time recruitment activity across various platforms.
What You Bring
- Exceptional Organization: A high level of attention to detail with a proven ability to manage multiple tools, inboxes, and workflows simultaneously.
- Proactive Initiative: A self-starter mindset—you identify operational gaps and take action without needing constant direction.
- Strong Communication: Clear and professional written and verbal communication skills for internal team coordination.
- Fast-Paced Adaptability: Comfort working in a high-velocity environment where priorities can shift quickly.
- Technical Aptitude: An eagerness to learn new systems; prior experience with ATS platforms like Gem or CRM tools like HubSpot is a significant advantage.
Bonus Points if:
- You have prior experience in Recruiting Operations or as a Recruiting Coordinator.
- You are a power user of Gem, HubSpot, or similar workflow automation tools.
- You have experience supporting C-level or executive leadership in a remote-first startup.
What We Offer
At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything – and that starts with how we take care of you.
We support your life inside and outside of work with a comprehensive benefits package:
- Fully Remote: 100% Remote work environment, never fight traffic again
- Health Coverage: HMO or Healthcare Stipend (depending on location)
- Time to Recharge: 7 Paid Holidays and 6 PTO days/year
- Family First: Dedicated Maternity and Paternity Leaves
We offer additional incentives for go-getters and proven performers!
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus ($100 at 1 year; $200 at 2 years)
- Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client
Your Application Roadmap
You’ve applied, now let’s get to work. Here’s the play-by-play:
- Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
- Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
- Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
- Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine – it’s the final step for many of our roles!
Depending on the client, there are sometimes 2 additional steps:
- Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready.
- Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game – this is your last chance to make a great first impression!
Join our 100% remote global team today, and grow with GrowthAssistant!
GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
