Overview
Administrative Assistant (Phoenix) Jobs in Phoenix, AZ at CoGri USA Inc.
Job Location:
Corporate Indianapolis
PRIMARY PURPOSE:
The Administrative Assistant (AA) works closely with and under the direction of the Assistant Vice President, Leasing Counsel of Legal Leasing. The AA is responsible for providing administrative support to the entire department including answering phones, filing, processing incoming and outgoing mail, travel arrangements and reservations for conference rooms. He/she is responsible for running, scanning, organizing and sending packages and due diligence request within the department.
PRINCIPAL RESPONSIBILITIES:
The successful candidate’s responsibilities will include, but not be limited to:
Organize and maintain department files
Run and scan packages
Prepare and process expense reports and various trackers for department
Prepare and edit legal documents
Enter payroll using PeopleSoft
Audit PCard charges
Demonstrate excellent communication skills both orally and in writing
Desire to improve skills or learn skills that are required for position
Ability to answer multi-line phone in professional manner and proficient in using Lotus Notes and Microsoft Word
Manage multiple tasks
Able to be flexible with changes to workload priorities
Communicate effectively as this position is SPG’s first impression in calls coming into the department
Able to be problem solver and able to think on their feet
Able to learn quickly – systems, process, policy, etc.
Able to show good judgment
MINIMUM QUALIFICATIONS:
Administrative experience in a fast-paced environment
Strong working knowledge of Microsoft Word, Excel, Lotus Notes with ability to learn new software
Experience with JD Edwards and AS400 a plus
Effective communication (verbal/written), organizational and interpersonal skills
Ability to prioritize, coordinate, multi-task, and demonstrate initiative
Work well independently and as a team
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Title: Administrative Assistant (Phoenix)
Company: CoGri USA Inc.
Location: Phoenix, AZ
