Overview
Administrative Assistant- Plant Services Jobs in Phoenix, AZ at Phoenix Elementary School District 1
Full Job Description
Grade 115- Placement range DOE= $22.58 to $25.81 per hour.
JOB SUMMARY
The Administrative Assistant- Plant Services provides administrative support to the Director of Plant Services while performing office management activities that ensure a welcoming and efficient Plant Services office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accurately prepare reports from raw data, which include generating charts and graphs on a computer.
Process mail for the Plant Services Department and facility, sorting and arranging for immediate attention, appending and attaching relevant materials from files or records.
Prepare and write routine correspondence dealing with subject matter using discretion and judgment, replying to inquiries presenting or requesting information.
Maintain files, keep current by entering data, review and examine for errors and correction, in accordance with established practice.
Maintains appointment schedule for the Director of Plant Services.
Receives and directs phone calls to the appropriate personnel at Plant Services
Calculate and compute expenses, receipts, and other data for daily and periodic records.
Maintain time and attendance records for the Supervisors and Specialist of the Plant Services Department.
Responsible for requests for public records and managing an efficient public records filing system including email archiving and retrieval.
Maintain documents and procedures for the Transportation Reduction Program.
Processes Transportation Field Trips and provides budgetary coding to the schools for corresponding requests.
Assist Director of Plant Services with project management responsibilities, including preparing presentations on PowerPoint and/or Publisher
Process purchase requisitions and manage procurement processes, including ordering supplies for Plant Services
Process and delegate facilities and maintenance work orders for all sites through School Dude Work Order System.
Assists the Director of Plant Services in initiating insurance claims for student/fleet incidents.
Assists the Director of Plant Services with the preparation of related agenda items for Governing Board meetings.
Complete other duties as assigned by the Director of Plant Services.
MINIMUM EDUCATION AND/OR EXPERIENCE:
High school diploma or GED required.
Experience with MS Office software
PREFERRED EDUCATION AND/OR EXPERIENCE:
3 or more years of secretarial/office management experience.
School Dude/Work Order System Experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Generating business correspondence.
Skilled in:
Microsoft Word, Excel, PowerPoint, and Publisher.
Ability to:
Produce effective written correspondence and reports in a timely manner.
Prioritize multiple tasks.
Effectively engage with staff and the public.
Deals extensively with all levels of District staff and the community.
Core Competencies:
Communication
Problem-Solving
Flexibility
Multi-tasking
PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or he…
Title: Administrative Assistant- Plant Services
Company: Phoenix Elementary School District 1
Location: Phoenix, AZ
Category:
