Overview
Administrative Assistant Players Jobs in Sarasota, Florida, USA at Players Inc
Position: Administrative Assistant The Sarasota Players
Job Title: Administrative Assistant
Company: The Sarasota Players
Location: Sarasota, FL
Job Type: Part-time
Reports to: CEO
About Us: Sarasota’s community theatre for over 95 years, offering affordable, high-quality productions and theatre education for all ages.
Position Summary:
The Administrative Assistant (AA) is responsible for helping coordinate and oversee the company’s daily operations including but not limited to purchasing, payables, facilities, and technology needs. The AA works with a great deal of independence and exercises independent judgment in performing a wide variety of duties. The AA ensures quality of operations and customer service and works closely with senior management to meet company objectives.
Primary Responsibilities:
Including but not limited to:
Provide administrative support to ensure efficient operation of the office.
Answer and direct phone calls, emails, and other correspondence.
Schedule and coordinate meetings and appointments.
Maintain and update company databases and records.
Assist in the preparation of regularly scheduled reports.
Develop and maintain the filing system.
Order office supplies and research new deals and suppliers.
Provide general support for visitors.
Handle sensitive information in a confidential manner.
Primary contact for vendor partners.
Work with vendors, suppliers, and staff to ensure scheduling and completion of regular maintenance and repairs of facilities.
Identify and implement operational efficiencies.
Prepare and provide all documents essential to the bookkeeping and accounting vendor for bi-weekly payables processing, including coding and uploading of all payables.
File payables receipts weekly, file deposits monthly, and rotate, pack, store files annually.
Process and distribute mail daily.
Handle onboarding and offboarding of employees with IT and other vendors.
Establish and maintain effective working relationships with various groups, vendors, co-workers, etc.
Perform other administrative duties as assigned.
Hours & Pay:
20-25 hours per week. Work location is onsite with flexible days and hours between 8:00 am and 5:00 p.m.
$20/hour
Qualifications & Skills:
Proven experience as an administrative assistant and/or similar role.
Proficiency in Microsoft Office (Outlook, Word, Excel, etc.) and ability to learn and effectively utilize other software.
Operational and financial insight and ability to manage budgets.
Strong people skills to properly engage with management, staff, volunteers, instructors, patrons, students, and other community members.
Excellent time management and organizational skills with the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
High school diploma. Additional qualifications as an Administrative Assistant or Secretary will be a plus.
Experience in theatre or other performing arts operations preferred.
Additional Details:
Must be able to-
Speak fluent English
Remain in a stationary position at least 50% of the time.
Move about accessing file cabinets, supplies, office machinery, tools, and equipment.
Occasionally ascend/descend a ladder and/or stairs.
Often operate a computer and other office and job productivity machinery.
Exchange accurate verbal and nonverbal communication and legible written information.
Occasionally move/carry supplies and equipment up to 25 lbs.
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Title: Administrative Assistant Players
Company: Players Inc
Location: Sarasota, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
