Overview
Administrative Assistant (Principal Office & Admin Specialist) Jobs in Minneapolis, MN at University of Minnesota
Full Job Description
Required Qualifications:
High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. Computer experience is required.
Independently motivated with a willingness to learn new skills and technical tools as directed
Ability to balance multiple assignments and deadlines
Demonstrated strong communication (oral and written), interpersonal, and project management skills
Excellent organizational, project, time management, and problem-solving skills
Adaptable and flexible
Experience and/or commitment to working with a diverse group of people
Demonstrated ability to take initiative and work independently and under the direction of a supervisor
Successful candidates must be creative and attentive to department and faculty needs, perform at a high level of discretion, integrity, and confidentiality
Preferred Qualifications:
Experience using features of Microsoft Office and calendar management
Willingness to learn Adobe Photoshop and Adobe Premiere Pro
Willingness to learn basic website editing
The Department of Psychiatry & Behavioral Sciences is looking for a full-time Administrative Assistant (Principal Office & Administrative Specialist) to join our team.
The person will be responsible for providing administrative support for the department’s communication needs, including social media posts and newsletters, assisting with the upkeep of our website, sending the department bulletin, administrative tasks, and other duties as assigned. The ideal candidate is a reliable, detail-oriented, inclusive team member with excellent communication skills. All software, processes, and procedures are taught on the job; we need someone willing to learn and be a part of the communications team. If this is you, we strongly encourage you to apply as you may be the right candidate for this role.
This position provides on-the-job training on all tools and resources used in day-to-day responsibilities.
Job Duties/Responsibilities:
Communications (60%)
Support the maintenance and upkeep of the department website and intranet pages
Edit and send out the department bulletin, plus any targeted ‘Breaking News.’
Update and maintain lists used to send targeted communication materials
Support communications meetings
Post directed information to our Social Media channels
Post departmental events through internal channels
Admin Support (15%)
Prepare drafts of Letters of Recommendation/Support as requested
Serve as admin support when required, such as greeting guests, assisting with meeting set up/take down, distribution of documents, and organizing materials
Take minutes in meetings
Set up technology in conference rooms for meetings, manage recordings, and support virtual meetings
Prepare expense reimbursements and request checks for payments when needed
Other duties as assigned
Event/Guest Coordination (15%)
Arrange travel logistics (hotel, airfare, etc.) for all Distinguished Visiting Lecturers (DVLs) for the monthly Grand Rounds series.
Coordinate meeting schedules, meals, and other necessary arrangements for DVLs
Assist in the marketing and outreach of large external Continuing Medical Education (CME) events, such as logistics, reimbursements and honorarium
Be on hand to assist and resolve technical issues in virtual meetings
Assist with p…
Title: Administrative Assistant (Principal Office & Admin Specialist)
Company: University of Minnesota
Location: Minneapolis, MN
Category:
