Overview
Administrative Assistant – Private Client Services Jobs in Carefree, AZ at Morris Hall PLLC
Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth communication and efficient workflow. This role requires a proactive individual with excellent phone etiquette and customer service skills, who can manage various clerical tasks while maintaining a positive and professional demeanor.
Responsibilities
Full comprehension of office management systems and procedures
Answer and direct phone calls using multi-line phone systems, ensuring excellent phone etiquette.
Provide outstanding customer support by addressing inquiries and resolving issues promptly.
Manage front desk operations, welcoming visitors and ensuring a positive first impression.
Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
Organize and file documents systematically for easy retrieval.
Assist with scheduling appointments and managing calendars for team members.
Utilize Google Suite to create documents, spreadsheets, and presentations as needed.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Support the dental office environment by performing duties typical of a dental receptionist when required.
Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Skills
High level verbal and written communications skills
Exemplary planning and time management skills
Strong phone etiquette and communication skills to interact effectively with clients and team members.
Proven customer service experience with the ability to handle inquiries professionally.
Proficient in data entry with attention to detail for accurate record-keeping.
Familiarity with Google Suite applications (Docs, Sheets, Drive) for document management.
Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
Experience in clerical tasks such as filing, scheduling, and general office support.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.
Job Type: Full-time
Pay: $18.51 – $19.50 per hour
Benefits:
401(k) matching
Life insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Administrative Assistant – Private Client Services
Company: Morris Hall PLLC
Location: Carefree, AZ
