Overview
Administrative Assistant/Program Support Specialist Jobs in Vacaville, CA at Kreative Community Services
Full Job Description
POSITION: Administrative Assistant/Program Support Specialist
TIME / STATUS: Full Time, 9am-3pm, no weekends or holidays.
LOCATION: Vacaville
COMPENSATION: $17-$25/hour.
BENEFITS: Health, dental, life insurance, vacation and sick pay available.
EXPERIENCE: No adult day program experience required, will train!
OVERVIEW:
Our primary mission at Kreative Community Services (KCS) is to offer adults with intellectual/developmental disabilities (IDD) person-centered services and supports aiming to achieve the best quality of life possible. Our program is dedicated to enriching the lives of each individual through programming designed to realize their potential while recognizing their unique needs.
The Administrative Assistant/Program Support Specialist will be responsible for providing administrative support to the program and management. The ideal candidate will have excellent communication and organizational skills, be detail-oriented, and able to work independently.
QUALIFICATIONS:
Proven experience as an administrative assistant, virtual assistant, or office admin assistant
Knowledge of office management systems and procedures
Proficiency in Google Drive (Google Docs and Google Sheets, in particular)
Excellent time management skills and ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Criminal record (background check) clearance required
Medical clearance and negative TB test required
Authorization to work in the US required
Commitment to regular and timely attendance
JOB DUTIES:
Answer and direct phone calls
Write and distribute emails, correspondence memos, letters, and forms
Ensure attendance and service tracking for programs, participants, and employees.
Assist in the preparation of regularly scheduled reports and forms
Oversee staff training requirements are met and documented
Develop and maintain an electronic filing system
Scan and shred confidential documents
Ensure program documentation meets licensing requirements
Provide general support to visitors
Act as the point of contact for internal and external clients
Handle requests and queries from Director
These duties are not exclusive and with consideration of the job requirements and other skills, the job description can be added to or taken away from at the discretion of the Director.
Title: Administrative Assistant/Program Support Specialist
Company: Kreative Community Services
Location: Vacaville, CA
Category:
