Overview
Administrative Assistant / Project Admin – REMOTE Jobs in Dallas, TX at NTT DATA
Summary
Reporting to the Accounts Receivable Team Lead, the Finance Administrative Assistant is responsible for providing administrative and clerical support to the Finance department at Alliance Member Services. Specific job details and time allotments spent on various Finance tasks are subject to change at the discretion of the Accounts Receivable Team Lead but will include duties such as:
Finance Administrative Assistant Duties and Responsibilities
Review of past due accounts in Finance software program
Send payment courtesy communications to all delinquent accounts as set forth by AR Team Lead
Assist with collection communications including making calls and sending collection letters
Forward pertinent information to appropriate Accounts Receivable Accountants
Contact members or brokers with regards to returned mail
Coordinate Address updates with the Underwriting department
Update member contact information
Web-enable members as needed
Preparation of the daily deposit
Distribution of incoming Finance Mail
Prepare member billing statements for mailing
Stuff statements
Bi-monthly Dividends
Assist with or direct calls from the finance billing phone extension
Maintain assigned voicemail inboxes and lockbox documents download folder
Assist Finance Department with mailing projects as needed
Perform additional general administrative department tasks and projects as assigned
Required Skills
Must be detail-oriented, demonstrate excellent verbal and written communication, and conduct precise proofreading
Strong organization skills and customer service mindset are necessary
Must possess and maintain strong customer service skills, both internally and externally
Ability to interact on a professional level with all internal and external constituents including: AMS personnel, clients, vendors, insureds, and brokers.
Proficient in Microsoft Word, Excel, and Outlook experience with Adobe Acrobat along with the aptitude to learn custom software
Ability to type 45-50 words per minute
Demonstrated success using general office data processing skills (i.e., data entry, mail merges, creating labels, bulk mailings, etc.)
General office machine experience, familiarity with fax machines, copiers, printers, etc.
Multi-line phone reception experience is helpful
Must have a “hands-on, whatever it takes” approach to daily work
Ability to deliver results in a fast-paced environment
Demonstrated ability to independently manage multiple projects/tasks and to be able to prioritize with a high sense of urgency at times.
Must have adequate hearing to perform job tasks
Must have adequate vision (with corrective lenses if needed) to clearly view computer screen
The duties of this job may require the employee to regularly bend, reach, or sit for up to 3 hours at a time.
The employee may occasionally lift and move up to 10-20 pounds
Education
High school graduate, some college strongly preferred
Experience
One to three year related administrative and customer service experience required
Finance or accounting background preferred but not required
Experience working within the insurance industry or nonprofit a plus
Title: Administrative Assistant / Project Admin – REMOTE
Company: NTT DATA
Location: Dallas, TX
