Administrative Assistant Project Coordinator Jobs in Seattle, WA at Sphere Solar Energy

Title: Administrative Assistant Project Coordinator

Company: Sphere Solar Energy

Location: Seattle, WA

2025 Administrative Assistant, Project Coordinator

Target Responsibilities and Competencies: Customer Service

• Manage all incoming communications via email, phone, and in-person visitors

• Intake all client details and site information

• Track all contact information and communication notes in Salesforce

Target Responsibilities and Competencies: Administration Support

• Maintain an organized office calendar and schedule meetings and appointments as needed

• Perform errands (e.g. post office) and office housekeeping

• Process and log accounting related items such as invoices, payments, receipts, etc.

• File, organize, and maintain hard and soft copies of company documents

• Demonstrate proficiency in Word, Excel, Microsoft Suite, Microsoft Teams, Gmail, Google Drive/Docs, Google Calendar, iCloud, Zoom, and more.

Target Responsibilities and Competencies: Installation and Project Coordination

· Research jurisdiction and utility application, permitting, and installation requirements

· Schedule site visits, installations, and inspections with clients and utilities

· Fill out and submit applications and pay fees to pull permits and interconnection agreements

· Merge installation documents into site packages for field team

· Permitting, AHJ and Utility correspondence

Minimum Qualifications

• Excellent communication, writing and customer service skills

• Excellent computer competency and high WPM

•College-level education or equivalent

Desired Qualifications

• 2+ years of Administrative experience

• 2+ of Project Management or Coordination experience

• Solar or Construction industry experience

Work week: Full time

Location: Office

Rate of pay: $23.00-$33.00 / hour Based on experience

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