Overview
Administrative Assistant – Project Management Support Jobs in San Diego Metropolitan Area at BioPhase
Title: Administrative Assistant – Project Management Support
Company: BioPhase
Location: San Diego Metropolitan Area
Administrative Assistant – Project Management Support
Fully onsite in San Diego, CA
Overview:
We are seeking an Administrative Assistant to support our clients Project Management team. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will have experience coordinating schedules, meetings, and business transactions while ensuring alignment across programs.
Key Responsibilities:
Manage schedules, meetings, travel arrangements, and expense reports for the team.
Assist with recruitment activities, including interview scheduling.
Support purchasing, contracts, and financial transactions.
Act as a liaison between internal teams and external partners.
Prepare reports, presentations, and documents as needed.
Coordinate on-site meetings, events, and team meals.
Assist with office coordination and facilities management.
Identify and resolve operational challenges proactively.
Qualifications:
3-5 years of experience as an administrative assistant or in a similar role.
Strong communication, organizational, and problem-solving skills.
Proficiency in Microsoft O365, Zoom, and Concur (or similar travel/expense tools).
Experience in biotech/pharma preferred.
