Overview
Administrative Assistant, Publicity Jobs in Universal City, CA at NBCUniversal
The ideal candidate will support daily operations by performing a variety of administrative and clerical tasks, ensuring the office runs smoothly and efficiently. This position requires strong communication skills, attention to detail, and the ability to maintain client confidentiality.
Key Responsibilities:
Greet clients in person and by phone in a friendly, professional manner
Schedule client appointments and manage the office calendar
Prepare, scan, and organize client documents
Assemble and process tax returns for delivery or e-filing
Track the status of returns and follow up on missing documents
Handle incoming and outgoing mail and packages
Maintain electronic and paper filing systems
Process payments and issue receipts to clients
Support bookkeeping team with data entry and document collection
Manage supply inventory and order office materials as needed
Ensure office cleanliness and readiness for client visits
Qualifications:
High school diploma or equivalent required
Prior experience in an office environment, preferably in accounting, tax, or financial services (preferred but not required)
Proficient with Microsoft Office (Word, Excel, Outlook)
Experience with QuickBooks and tax software (preferred but not required)
Strong organizational and multitasking skills
Excellent verbal and written communication
Ability to handle sensitive information with discretion
Comfortable learning and using new software tools and systems
Work Environment:
Small team environment
Busy during tax season (January – April) with possible extended hours
Job Type: Part-time
Pay: $18.00 – $22.00 per hour
Expected hours: 20 – 30 per week
Benefits:
Flexible schedule
Schedule:
No weekends
Ability to Commute:
Visalia, CA 93291 (Required)
Ability to Relocate:
Visalia, CA 93291: Relocate before starting work (Required)
Work Location: In person
Show more
Title: Administrative Assistant, Publicity
Company: NBCUniversal
Location: Universal City, CA
