Overview
Administrative Assistant – Rail and Transit Division Jobs in Fresno, CA at Parsons
Full Job Description
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Job Description:
Administrative Assistant – Fresno, California
Opportunity :
OurParsons Fresno, California officeis now hiring for a full-time office basedAdministrative Assistantto support various clerical and administrative tasks for our rail and transit division, accordance with established procedures. You will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.This is an office based role, and does not provide for hybrid remote working.
Responsibilities :
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
Basic proficiency with MS office software, inclusive of word, excel, and powerpoint
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
Requirements :
Must have a High school diploma (or equivalent) and at least 5 years or more of relevant work experience.
Proficiency with MS Word, Excel, Powerpoint, and Access is essential.
Skills / Competencies :
Good written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization ofMS Windowsand related word processing, spreadsheet, and database software, is required. A working knowledge of…
Title: Administrative Assistant – Rail and Transit Division
Company: Parsons
Location: Fresno, CA
Category:
