Overview
Administrative Assistant/Receptionist Jobs in Dallas, TX at Hoque Global
Company Description
Reporting to the SVP, Regional General Manager (RGM) you will provide direct administrative support for our region. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, coordination of monthly tracking reports, support to direct reports of the SVP, RGM and general office support to our regional offices.
Job Description
EXECUTIVE SUPPORT
Calendar and travel management for SVP, RGM (domestic and international)
Plan and orchestrate meetings/conference calls across the region
Process forms and expense reports
Manage our staff meetings including agenda coordination and follow-up action items
EVENT AND MEETING COORDINATION
Lead the planning and production of all region level activities, including off-sites, workshops and team building events.
Maintain region calendar; coordinate regular and one-off regional meetings, develop meeting agendas, and draft and distribute meeting minutes
OFFICE SUPPORT AND REPORT COORDINATION
Document support: Word, PowerPoint, Excel, general formatting
Coordinate monthly reporting, tracking and distribution
Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
Deal with incoming emails, faxes, phone calls, and mail
Maintain organized files/binders
Archiving and record keeping
Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx)
Ad hoc assistance with important events and programs
Qualifications
3+ years of experience as an Administrative Assistant (supporting multiple leaders is a plus)
3+ years of experience coordinating large events and meetings
Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word
Project Management experience
Bachelor’s degree or equivalent work experience
Must be fluent in English, additional languages an advantage
Additional Information
This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.
The base salary range for this position is $64,000 to $96,000 + cash incentives.
Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)
Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.
Title: Administrative Assistant/Receptionist
Company: Hoque Global
Location: Dallas, TX
