Overview
Administrative Assistant/Receptionist Jobs in Tavares, FL at MM Graham Enterprises, LLC
The Dartmouth Group, an Associa company, is currently hiring a Part Time Administrative Assistant for its community in Boston, MA, https://www.thedartmouthgroup.com/.
Work Hours:
20 hours a week.
(4) hours a day, (5) days a week:
Monday – Friday: 8am-12pm or 9am-1pm or 10am-2pm.
Daily responsibilities:
Meet and greet homeowners, vendors, and contractors.
Research and respond to inquires in-person, by phone, and email.
Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
Data entry, file documents, track information, and issue key FOBS.
Send out HOA Violation notices to homeowners. Create and send out bimonthly newsletter.
Mass email homeowners to update them on community events, monthly meetings, HOA Rules and Regulations, and status of maintenance performed onsite.
Schedule and coordinate maintenance vendors and contractors onsite.
Assist homeowners in making monthly payments. Mange bill pays and bill backs to homeowners.
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
Requirements:
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Professional customer service and communication skills.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
Able to work effectively with others in person and in group setting.
Able to prioritize, manage time, and meet deadlines.
Able to interpret verbal and/or written instructions at a proficient level.
High School Diploma or GED Required.
At least one year of directly related or closely related experience.
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Title: Administrative Assistant/Receptionist
Company: MM Graham Enterprises, LLC
Location: Tavares, FL
