Overview
Administrative Assistant/Receptionist Jobs in Papillion, NE at Reagan, Melton & Delaney, LLP
DEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
ADMINISTRATIVE SERVICES OFFICER 2
Job Location:
Address: 150 N. 18th Ave Phoenix, AZ 85007
Posting Details:
Salary: $57,200
Grade: 21
Closing Date: This position will be closed on Thursday February 27th at 5:00 pm
Job Summary:
This position is responsible for performing professional operating work on the accounts payable team. Processes or reviews and approves vendor invoices each day, ensuring that all invoices are accurate, proper backup information is attached, correct chart of accounts are entered, and have been properly approved for payment by the authorized program management. Performs journey level accounting-related tasks within an automated fiscal services system. Reviews and/or conducts the reconciliation of reports and financial data, identifying or correcting inconsistencies or errors. Examines and verifies fiscal transactions such as billing invoices, accounts receivable/accounts payable, or other financial documents. This position will assist in the both processing and/or review and approval of invoices each day. This position will assist directly with the AP Lead and Accountant 3 with daily tasks and financial reporting. Monitors and maintains records.
This is a hybrid position that offers the ability to work remotely, within Arizona, based upon the department’s business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Processes or reviews and approves vendor invoices each day, ensuring that all invoices are accurate, proper backup information is attached, correct chart of accounts are entered, and have been properly approved for payment by the authorized program management.
Reconcile and resolve vendor statements, resolve vendor issues/concerns. Reconcile PCard statements, process PCard documents, reconcile and process telecommunications invoices. Complete vendor transactions timely and accurately, and assist in day-to-day tasks as needed.
Performs variety of finance and budgeting functions and/or transactions and implements improvements on reporting, communication standards, workflow, processes and procedures, and standard work.
Reviews and/or conducts the reconciliation of reports and financial data, identifying or correcting inconsistencies or errors. Examines and verifies fiscal transactions such as billing invoices, accounts receivable/accounts payable, or other financial documents.
Integrates the agency’s concept of Continuous Quality Improvement (CQI) into AP daily activities to gain efficiencies and increase effectiveness through continuous quality improvement techniques. Aids in updating policies and operating procedures. The position primarily teleworks, however they may be required to come into the office as needed.
-Other duties as assigned as related to the position (typically 5% – 10%)
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Principles, methods and practices of fiscal record keeping, including payroll systems
Procedures, methods and office equipment used in statistical record keeping
Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies
ADHS and ADOA Policies and Procedures, including the State Accounting Manual.
practices in the performance of assigned tasks
Comprehensive knowledge of reference materials such as federal regulations, Arizona Revised Statutes, applicable agency manuals, and policies and procedures
Skilled in:
Effective communication skills both oral and written
Effective organization skills
Effective time management skills
Effective technological skills
Ability to:
Prepare and process fiscal transactions
Review and reconcile payroll and travel records
Analyze and interpret fiscal data
Speak effectively with internal groups of employees
Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Selective Preference(s):
Minimum of two years experience in fiscal payroll accounting operations is required.
Pre-Employment Requirements:
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement:
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
Title: Administrative Assistant/Receptionist
Company: Reagan, Melton & Delaney, LLP
Location: Papillion, NE
