Overview
Administrative Assistant/Receptionist Jobs in Lowell, AR at Beaver Water District
Full Job Description
Beaver Water District
Job Description
Job Title: Clerk/Clerical Assistant
Exempt: (Y/N): No Department: Administration
Date: March 2023 Reports To: Executive Administrator
JOB SUMMARY
The Clerk/Clerical Assistant is responsible for performing a range of receptionist, clerical, secretarial, and minor administrative tasks for multiple management personnel, with tasks to be performed in both the Administration Building and the Technical Services Building.
ESSENTIAL DUTIES AND RESPONSIBILITIES(including but not limited to the following)
Answer multiple incoming telephone calls for multiple lines simultaneously. Transfer calls to numerous extensions while transferring calls to the appropriate staff. Take messages for various staff as directed. Screen phone calls for designated management personnel as directed.
Arranges, renews, and enrolls multiple departments for required licensure training.
Distribute, collect, and complete training forms for the District.
Greet and direct visitors to the appropriate location and/or the appropriate staff.
Provide relief to the Receptionist position at the Administration Center every day during break and lunch times, as well as vacation and sick days.
Receives, distributes, and files various correspondence, operational reports, environmental reports, and regulatory and compliance reports, as directed by management personnel.
Organizes and maintains permanent files, utilizing a computerized database program.
Prepares routine correspondence, and provides clerical support for special projects, including operations, statistical, and engineering reports, construction and engineering design projects, and environmental and educational presentations.
Retrieves mail from Post Office Box daily; sorts all mail and delivers to the Administration
Center and the Technical Services Building. Prepares any outgoing mail from the
Technical Services Building. Additionally, collects and delivers any intercompany mail between the Administration Center and the Technical Services Building.
Assist management personnel with copy projects, coordination of supplies purchasing, meeting arrangements, travel arrangements, or any other coordination of outside services required.
May have access to and assist management personnel with management of their respective e-mails, calendars, and contacts, as specifically directed.
Runs errands as necessary.
All Beaver Water District positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other District employees (especially members of his or her own team), and have regular and reliable attendance that is non-disruptive. Must be able to report to
and work in all types of weather conditions, including seasonal extremes such as ice and snow, as required.
Other duties as assigned.
SECONDARY DUTIES AND RESPONSIBLITIES(include the following)
Any other Secondary duties as assigned.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The minimum qualifications required to perform the essential duties and responsibilities are listed below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
EDUCATION:
High school diploma or equivalent required….
Title: Administrative Assistant/Receptionist
Company: Beaver Water District
Location: Lowell, AR
Category:
