Overview
Administrative Assistant / Receptionist Jobs in Coral Gables, FL at Regis HR Group
Responsibilities:
– Greet and welcome visitors in a professional and friendly manner
– Answer and direct phone calls, take messages, and provide information to callers
– Create estimates, invoices, and material orders.
– Maintain office supplies inventory and place orders when necessary
– Schedule appointments and manage calendars
– Accounts payable and receivable
– Assist with project coordination and follow-up tasks as assigned
– Transcribe notes from meetings or dictations as needed
– Perform data entry tasks accurately and efficiently
Requirements:
– Proven experience as a receptionist or administrative assistant
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
– Excellent communication skills, both verbal and written
– Strong organizational skills with the ability to multitask and prioritize tasks effectively
– Experience with Quickbooks is a plus
– Knowledge of basic office procedures and protocols
– Ability to maintain confidentiality and handle sensitive information with discretion
Please note that this is not an exhaustive list of responsibilities and requirements. The Receptionist/Administrative Assistant may be required to perform additional tasks as needed.
If you are a detail-oriented individual with excellent organizational skills and the ability to handle multiple tasks in a fast-paced environment, we would love to hear from you.
Job Type: Part-time
Pay: From $18.00 per hour
Benefits:
Flexible schedule
Schedule:
4 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant / Receptionist
Company: Regis HR Group
Location: Coral Gables, FL
