Overview
Administrative Assistant/Receptionist Jobs in Bend, OR at Stahancyk, Kent & Hook
Full Job Description
About Us:
For us, clients come first.
Stahancyk, Kent & Hook is a family law firm that has been providing clients with creative solutions for difficult times since 1986. Our dedicated team focuses on providing clients exceptional legal services and outstanding customer service.
Current Opening:
Our Bend, Oregon office seeks adedicated administrative assistant/telephone receptionistto join our team. This team member is integral to the smooth operation of our law firm and ensures the efficient day-to-day operations of our office. This is an entry-level position.
Key Working Factors to consider:
Your primary base of work is from the Bend office.
Our firm operates with urgency, candor, and resilience to appropriately work through high pressure situations with grace and ease.
We leave nothing to chance and have processes in place to guide you.
People who work well with us enjoy our focus on all the details with a professional, caring style.
Hours:
Monday – Thursday 7:30 AM – 4:30 PM. Friday 8:00 AM – 4:30 PM.
Primary work tasks include:
Maintaining/updating current files, both paper and electronic.
Processing mail, email, faxes and hand deliveries.
Scanning projects.
Supply ordering.
Phone operator coverage (see details below).
Assisting with basic office needs such as keeping desk items stocked, offices clean, and creating comfortable and presentable office spaces for our clients.
Driving Attorneys and/or clients to Courthouses or other offices.
Driving errands (we facilitate our courier services in house and hand deliver many items).
Coordinating vehicle maintenance and repair appointments, building relationships with outside vendors for a variety of needs.
Maintaining the facilities: Replacing indoor / outdoor lightbulbs, repairing broken furniture when possible, troubleshooting appliances, etc. Outdoor property upkeep (leaf blowing, bulb planting, watering, etc).
Telephone Receptionist:
Our team of telephone receptionists answer calls for all (6) of our offices: Portland, Astoria, Bend, Prineville, Eugene and Vancouver, WA. As a telephone operator, you will be the voice and ears of our company. You will answer, direct (transfer), and keep record of all incoming calls. When needed, our operators take and send detailed messages.
Since our telephone receptionists are the first point of contact for people calling our firm, it is imperative that you have the following skill set and characteristics:
Ability to speak and project clearly and distinctly, with a friendly confident tone
Ability to use listening skills to put callers at ease and obtain accurate and complete information
Ability to stay calm, cool, and collected — with a good sense of humor
Ability to multi-task and handle multiple phone calls at one time
Ability to think outside the box and to anticipate the needs of callers and/or co-workers
A professional and helpful demeanor
Outstanding verbal and written communication skills
Experience in a fast paced and deadline-driven setting (previous operator experience and customer service experience highly preferred)
Qualifications: Our ideal candidate would have the following skill sets:
Natural talent for staying organized and productive in a dynamic, deadline-driven environment.
Excellent oral and written communications.
Superior attention to detail.
Proficient in Microsoft Office suite.
Ability to lif…
Title: Administrative Assistant/Receptionist
Company: Stahancyk, Kent & Hook
Location: Bend, OR
Category:
