Overview
Administrative Assistant/Receptionist Jobs in Woodland, WA at American Paper Converting
The ideal candidate has prior management experience and will be able to effectively lead and govern our Marathon office. They should be comfortable with time management, decision-making, answering inbound phone calls, handling confidential information, multitasking, managing multiple roles within the position, and more.
They should also possess a friendly demeanor so they can effectively interact with office visitors as they are the “front of house” for our office.
Responsibilities
Provide general assistance as needed to agents to perform their duties in a quick and orderly fashion
Communicate information to agents at the request of Managing Brokers or Chief Marketing Officer
Follow guidelines and procedures from management
Provide new forms and information to agents as directed by Managing Brokers or the Chief Marketing Officer
Prepare and distribute monthly floor schedule to ensure that the office is covered during all open hours
Assist in preparing for meetings, including agendas and producing reports
Schedule and plan all office outings, events, and birthdays
Prepare property brochures/booklets as well as postcards, and send to the Marketing team for approval
Assist photographer with staging for property shoots when needed
Answer phones when up agents are unavailable and respond to caller’s needs as appropriate
Go to the mailbox daily, distribute mail promptly, and scan and email to an agent if requested
Maintain office files both digitally and in print
Order office supplies and track supply levels
Order all signage, maintain organization and supply levels in storage areas/units
Maintain overall office presentation
Maintain office subcontractors and schedule needed maintenance
Prepare commission disbursements for accounting
Prepare and send monthly reports to Managing Broker & Chief Marketing Officer
Participate in yearly leadership and quarterly sales meetings as requested
Partner with the accounting team
Special projects and other duties may be requested
Qualifications
4 year degree preferred or equivalent working experience
3-6+ years of professional working experience in a heavily administrative-based and customer facing support environment
People management experience preferred
Experience with administrative and clerical work proficiency in Microsoft Office suite
Strong organization and time management skills combined with attention to detail and accuracy
Excellent communication skills both written and verbal
Ability to provide quality customer service
Friendly and upbeat demeanor
Team player
Job Type: Full-time
Pay: From $51,824.00 per year
Benefits:
Paid time off
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
License/Certification:
Driver’s License (Required)
Ability to Commute:
Marathon, FL 33050 (Required)
Ability to Relocate:
Marathon, FL 33050: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Assistant/Receptionist
Company: American Paper Converting
Location: Woodland, WA
