Overview
Administrative Assistant/Receptionist Jobs in Washington, PA at AMVETS
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding.
POSITION SPECIFICS
The Department of Plant Pathology & Environmental Microbiology is seeking an Administrative Assistant (Senior Support) . The assistant will be the main contact and responsible for the organization of seminar activities to include assisting host with itinerary, speaker travel arrangements, make any reservations for hotel, conference room, and meals.
Responsibilities include:
Arrange luncheons with graduate students.
Prepare seminar announcement and distribute via web, print & email as well as technology setup, stream and record seminar and post to website.
Prepare, process, update, compile and maintain documents, databases, records, and reports.
Assist with the compiling of routine written correspondence and newsletter.
Create and maintain files, databases and reports.
Maintain and update digital display and website content along with mailing lists & listservs and conduct mass mailings.
Strategize, formulate, and implement data acquisition, maintenance and retention.
Develop articles and coordinate photos for website, newsletters, display, and external news articles.
Process, catalog, shelve and circulate books, thesis, and periodicals purchased for or donated to Hildebrandt Library.
Compile inventories for audiovisual materials.
Maintain EndNote and web-based lists of library’s collection.
Increase access to departmental and other information support in library research, information dissemination, and digital resource development and management.
Develop and maintain various technical library information databases to support library and department.
Provide analysis, consultation, evaluation and implementation for data mapping processes used for library collection.
Develop and monitor standard library policies and practices.
Oversee policies and procedures for ordering, receiving, circulating, preserving and updating library collections to include preparing journals for binding.
Maintain and monitor digital image collection.
Supervise activities of graduate students engaged in enlarging digital image collection.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 – $61,000.00.
Salary Structure – Information on Penn State’s salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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Title: Administrative Assistant/Receptionist
Company: AMVETS
Location: Washington, PA
