Overview
Administrative Assistant – Recreation Services Department Jobs in Kearney, NE at City of Kearney
Manages the company’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Duties also include fielding telephone calls, handling special administrative projects, as well as overflow work from other assistants. Software skills are required, as well as Internet research abilities and strong communication skills.
Essential Job Functions:
Answer Phones and direct callers to appropriate person.
Greet and assist visitors, tenants and clients in a professional manner.
Respond to Indio Management potential leasing inquiries via phone and e-mails.
Schedule conference rooms for meetings.
Manage incoming/outgoing mail and packages and distribute.
Coordinate maintenance requests with the building.
Support various departments as needed.
Maintain both kitchens keeping supplies stocked and keeping the kitchens cleaned.
Maintain supply inventory in stockroom – assist with placing orders as needed.
Assists when needed with various administrative tasks.
Data entry.
Calendar Management when needed.
Electronic filing of documents.
Document preparation.
Must have intermediate level or above working knowledge of Microsoft Office Suite including Outlook and Teams. Must know how to create documents and spreadsheets.
Must be able to work in a fast-paced environment with changing responsibilities.
Ability to work independently and as part of a team.
Strong decision-making and critical thinking skills.
Able to meet deadlines.
Flexibility to work extended hours if needed on special projects
Required Qualifications:
High school diploma, some college preferred.
Excellent verbal and written communication skills.
Proficiency in Office 365 – including Word, Excel, Outlook.
Experience in property management a plus.
Ability to multi-task in a fast-paced environment.
Customer service oriented with a professional demeanor.
Ability to work independently and as part of a team
The job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by the company without prior verbal or written notification.
Title: Administrative Assistant – Recreation Services Department
Company: City of Kearney
Location: Kearney, NE
