Overview
Administrative Assistant – Scheduler Jobs in Orange, CA at The Judge Group
Title: Administrative Assistant – Scheduler
Company: The Judge Group
Location: Orange, CA
Program & Administrative Coordinator (PACE Clinic)
Work Arrangement: Full Office
Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.
Assignment Duration: Up to six (6) months from start date
Role Overview
The Program & Administrative Coordinator supports daily clinic operations, specialty care coordination, and participant services within a mission‑driven, high‑performance environment. This role ensures smooth workflows, timely communication, and exceptional service delivery for participants and families.
Key Responsibilities
80% — Program Support
- Contribute to a mission‑aligned culture emphasizing customer service, consistency, dignity, and accountability.
- Support and maintain Quality Initiatives related to specialty care services.
- Provide reception coverage as needed to support clinic operations.
- Coordinate transportation logistics with participants, caregivers, families, and contracted vendors.
- Schedule specialty care appointments on behalf of participants.
- Maintain proactive communication with participants and families regarding specialty services and follow‑up needs.
15% — Administrative Support
- Assist the team in executing departmental priorities and contribute to both short‑ and long‑term goals.
- Collaborate with administrative staff across the PACE center to ensure aligned workflows.
- Manage confidential participant, personnel, and policy information with appropriate follow‑up.
- Coordinate specialty appointments and services in partnership with the clinical team.
- Relay relevant updates to the clinical team and Interdisciplinary Team (IDT) to support timely completion of specialty care.
- Document participant interactions in medical records according to established workflows.
Minimum Qualifications
- High school diploma or equivalent and at least 1 year of experience in a clinical setting; or an equivalent combination of education and experience.
- CPR and First Aid Certification required or must be obtained within six (6) months of hire.
Preferred Qualifications
- Associate degree.
- One (1) year of health care experience.
- Bilingual in English and one of the organization’s threshold languages: Arabic, Chinese, Farsi, Korean, Russian, Spanish, or Vietnamese.
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