Overview
Administrative Assistant, School of Business (Half-Time) Jobs in Elmhurst, IL at Elmhurst University
Job Description: Executive Assistant and Office AdministratorCompany: U.S. Organic Farms
Location: Southlake, Texas
Employment Type: Full-Time
Reports To: CEO/Founder About U.S. Organic Farms
U.S. Organic Farms is a dynamic startup dedicated to revolutionizing sustainable agriculture through organic farming practices. Based in Southlake, Texas, we are committed to delivering high-quality, organic produce while fostering environmentally responsible practices. As a growing company, we seek passionate individuals to join our team and support our mission.Position Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant and Office Administrator to provide critical support to our leadership team and ensure smooth day-to-day operations. This dual role combines executive-level administrative assistance with office management responsibilities, requiring adaptability, strong communication skills, and a commitment to our startup’s vision. The ideal candidate will thrive in a fast-paced environment, manage multiple priorities, and contribute to a positive workplace culture.
Key Responsibilities
Executive Assistant Duties:
Provide high-level administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, presentations, reports, and other documents as needed.
Act as a point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
Conduct research and compile data to support decision-making and strategic initiatives.
Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
Assist with special projects, such as event planning, investor meetings, or partnership coordination.
Office Administrator Duties:
Oversee daily office operations, ensuring a well-organized and efficient work environment.
Manage office supplies, equipment, and vendor relationships, negotiating contracts as needed.
Coordinate onboarding for new employees, including setting up workstations and facilitating orientation.
Maintain accurate records, including contracts, invoices, and employee files, ensuring compliance with company policies.
Handle incoming calls, emails, and inquiries, directing them appropriately and promptly.
Support basic bookkeeping tasks, such as processing expense reports and liaising with the accounting team.
Foster a welcoming and collaborative office culture, organizing team-building activities and company events.
Qualifications
Bachelor’s degree in business administration, communications, or a related field (or equivalent experience).
2+ years of experience as an executive assistant, office administrator, or similar role, preferably in a startup or small business environment.
Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with a professional and approachable demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and scheduling tools (e.g., Calendly, Outlook).
Familiarity with basic bookkeeping or project management software (e.g., QuickBooks, Asana) is a plus.
Ability to handle sensitive information with discretion and maintain confidentiality.
A proactive problem-solver with a positive attitude and adaptability to a fast-paced, evolving environment.
Passion for sustainable agriculture and alignment with U.S. Organic Farms’ mission is highly desirable.
Work Environment
This is an on-site role based in Southlake, Texas, with occasional flexibility for hybrid work as approved by management.
The role may require occasional travel or after-hours support for events or executive needs.
As a startup, we value collaboration, innovation, and a hands-on approach to building our company from the ground up.
Benefits
Competitive salary
Health, dental, and vision insurance (pending company growth and plan implementation).
Paid time off and holidays.
Opportunities for growth and professional development in a rapidly expanding startup.
A chance to contribute to a meaningful mission in sustainable agriculture.
How to Apply
Please submit your resume and a brief cover letter outlining your qualifications and interest in joining U.S. Organic Farms to [email protected]. We are excited to meet candidates who share our passion for organic farming and operational excellence.
Job Type: Full-time
Pay: $50,000.00 – $70,000.00 per year
Schedule:
Monday to Friday
Ability to Commute:
Southlake, TX 76092 (Preferred)
Ability to Relocate:
Southlake, TX 76092: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Assistant, School of Business (Half-Time)
Company: Elmhurst University
Location: Elmhurst, IL
