Overview
Administrative Assistant – Science & Training Jobs in Ashburn, VA at Springer Nature
Full Job Description
Administrative Assistant – Science & Training
Employer
Howard Hughes Medical Institute (HHMI)
Location
Ashburn, Virginia
Salary
$63,828.80 – $103,721.80
Closing date
31 Mar 2024
Discipline
Biomedicine
Job Type
Project Manager
Employment – Hours
Full time
Duration
Permanent
Qualification
Undergraduate
Sector
Academia
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About the role:
Under the general supervision of the Senior Scientific Program Manager, the Administrative Assistant will provide broad administrative support for several programs in Science and Training (S&T) department, including the Visiting Scientist Program, Scientific Recruiting and Training, Outreach and Communications. Perform a wide variety of tasks requiring excellent organizational, administrative, and computer skills; in-depth knowledge of general office management; and proven success at teamwork, collaboration, and customer service.
About the team:
The Janelia Science and Training group creates and manages a range of dynamic and innovative scientific programs and activities that foster collaborations, intellectual interactions, and a culture of leadership development.
What we provide:
A competitive compensation package, with comprehensive health and welfare benefits.
A flexible hybrid schedule (M&F at home office, T-W-Th on-site).
Professional development opportunities
Attend and participate in Janelia’s scientific seminars and conferences
What you’ll do:
Draft a variety of visitor agreements for scientists who are part of the Janelia Visiting Scientist Program.
Assist in the onboarding process for visitors in the Visiting Scientist Program.
Assist in coordinating various tasks including reserving AV support, booking rooms, and requesting catering for a variety of on-campus events.
Assist in travel arrangements and reporting as needed.
Process payments, including travel reimbursements, honoraria and others as needed.
Exercise the utmost discretion regarding internal and external communication.
Enter various documents in internal systems and make sure all metadata is added appropriately.
Coordinate and arrange meetings, special projects, activities, and communications.
Support testing of several open-call competitions and group leader review processes within the HHMI application and review system.
Collaborate with all Janelia departments and staff as needed.
Work collaboratively in a team, yet be self-sufficient in managing time, duties, responsibilities, and deliverables.
What you bring:
Bachelor’s degree or equivalent, or related experience preferred
Minimum of five years of administrative experience preferred
Experience supporting a research environment is a plus
Proficient with Microsoft Office / Word / Excel / PowerPoint, ZOOM and other administrative software
Excellent verbal and written communication
Excellent follow-up skills
Ability to plan, prioritize, and implement with limited detailed supervision
Strong computer skills; experience with Microsoft Word, Excel, Office. Ability to use databases (data entry and reporting, coding not necessary)
Ability to competently handle multiple projects, stay organized, produce accurate work, and meet specified deadlines
Please include…
Title: Administrative Assistant – Science & Training
Company: Springer Nature
Location: Ashburn, VA
Category:
